SharePoint Taxonomy Management Myths

November 22, 2011

Taxodiary reported this week on taxonomy management in the first article of the series “Five Myths About Taxonomy and SharePoint.”

Each myth will be reported on separately but the first one that the article tackles is a big one. Myth: SharePoint now has taxonomy management capabilities. The article states:

“SharePoint has certainly made a major step up by embedding the taxonomy capability within SharePoint however it is missing most of the critical features which make taxonomies so useful. No related terms, management within the term store is so painful even Microsoft employees use an outside tool. The set of taxonomy attributes allowed is very meager, tracking of term changes is nearly no existent, synonyms are not allowed, display space is limited to ten lines of the taxonomy at a time, etc.”

In order to avoid SharePoint’s taxonomy limitations, the article recommends that end users utilize a third party tool to help fill in the gaps as well as get feedback from user groups like the SLA Taxonomy Division.

We think that Taxodiary hit the nail on the head with this post. The bottom line is that too much jabber about taxonomies and controlled vocabularies are uninformed. You should attend to the experts, not the self appointed poobahs.

Jasmine Ashton, November 22, 2011

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