A Book Review of Managing Records in SharePoint 2010
April 19, 2012
Mimi Dionne, a records and information management project manager and Consultant/Owner of Mimi Dionne Consulting, reviews a recent Bruce Miller publication in, “Managing Records in SharePoint 2010: An ARMA Report Review.” Bruce Miller’s 93 page book, “Managing Records in SharePoint 2010,” examines the capabilities and limitations of recordkeeping with out-of-the-box SharePoint 2010.
Miller’s report is divided into sections, starting with the use case, assessing record keeping requirements, and key underlying record keeping principles for SharePoint. Then the report shifts to implementing a file plan, folder structure and management, declaration and classification, classification accuracy, disposition, and concludes with recommended best practices and project implementation. Dionne’s review takes a look at all of these sections.
Dionne shares her overall summary:
This is a deeply-considered report that has useful, practical gems of advice scattered throughout. For example, if you’ve never fully considered metadata (beyond Dublin Core), you will find some listed in Appendix B quite valuable. However, blink and you miss them. I wish he had highlighted them better. Investing in Mr. Miller’s report is a wise move by ARMA International. The reader does get very useful advice — his hints on records management in MySites are worth the price of the publication alone — but if you seek a cookbook to teach you how to assemble a SharePoint 2010 Records Center, this is not it.
If you’ve been considering purchasing Bruce Miller’s book, Dionne’s comprehensive review may be worth a look. If you’re looking to save time and resources spent on training materials, consider a third party solution, like Fabasoft Mindbreeze, to round out your SharePoint system.
Mindbreeze can also help you connect the dots in your SharePoint adoption. The Fabasoft Folio Connector integrates all your business information from the intranet, Cloud, internet, and knowledge portals in the corporate-wide search, while maintaining your strict access rights by integrating all information objects, including metadata. The Microsoft SharePoint Connector connects the Microsoft Office SharePoint Server to Fabasoft Mindbreeze Enterprise and enables the search for documents stored in that application. With Mindbreeze, users can easily search and reuse information from documents, contacts, projects, Wiki articles, conference agendas, and more.
Philip West, April 19, 2012
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