The Heat in SharePoint Semantics: August 17 to August 23
August 28, 2012
This week SharePoint Semantics published several articles that will make search enthusiasts dance with delight.
“The Evolution of SharePoint Enterprise Search Capabilities” discusses Microsoft’s attempts to improve the SharePoint enterprise search platform culminating with the release of SharePoint 2013.
When discussing the search enhancements with the latest SharePoint installment, the article states:
“Search is a powerful tool. If you have any doubt, consider Google. One of the world’s largest companies was built in a very short time on a foundation of the best Internet search platform. Google made search better and it paid off for them big time. Now, Microsoft is betting that having the best enterprise search platform will have a huge, positive impact on its SharePoint business…Each successive version of SharePoint has gotten better search capabilities and this may be the biggest improvement yet.”
While SharePoint search is an integral part of effective content management, it is nothing without governance. “SharePoint is a Tool While People Must Provide Governance.”
According to the post, while SharePoint is often used by companies to lower operating costs and increase productivity, problems can arise if employees do not take proper security measures.
The article states:
“In response, many organizations look to define policies, metadata, approval processes, permissions, and auditing parameters associated with SharePoint management tasks, including site provisioning and maintenance to meet their specific business needs. In sum, automate the implementation and enforcement of governance policies. Because SharePoint is so extensible and customizable, many enterprises decide to custom code governance solutions. However, I’ve found in my work with organizations worldwide that this is not without risk, as all custom code must be documented and supported internally.”
One of the downfalls of SharePoint search functions is discussed in the post “The More You Put in the Less That Comes Back.”
According to the article, since the 2007 version, SharePoint there have been problems with findability when you enter a lot of data into SharePoint. One way to fix this problem has been incorporating FAST search into SharePoint 2010. However, there have also been other solutions to fix the problem:
“Terry Ashley, a senior business analyst for the IT group, chose Longitude Search because it didn’t require custom application development, which meant McKinstry could not risk unforeseen customization costs. From a functionality standpoint, Ashley liked Longitude Search’s instant preview feature with hit highlighting, so users don’t have to open and look at docs to see if they are the right ones. Although Fast’s search offers document thumbnail and preview capabilities, in many scenarios it can’t display the previews. Longitude Search is more capable of showing previews in the scenarios where Fast falls down, McKinstry found.”
Since SharePoint is obviously not a foolproof solution to your data management needs, it is important that companies invest in third party content management solutions like Smartlogic’s Semaphore Platform.
Jasmine Ashton, August 28, 2012