Oui Oui to Dok Dok
July 13, 2010
It’s no surprise that email is the primary way business shares documents and personal users their information and the attachment is the modern envelope. The paradoxical problem with this method has been numbers and categorizing and there have always been many people working on streamlining this part of the Web experience.
As far as the flow of a typical business day is concerned the Holy Grail of embedded findability as far as attachments were concerned has centered around three areas:
- Verifying the most recent attachment because ( at least where business is concerned) there can be multiple ones from the same source
- Tracking the changes which makes sense where business is concerned
- Sharing changes with others
Those were the goals. And all had to be accomplished without interrupting the flow of a typical business day. This is a lucrative proposition if done right and the Canadians couldn’t ignore the possibilities with their answer called DokDok, which the Quebec firm says is an automatic way for their users to locate, update and share the most recent version of any email attachment.
The Montreal based start up was created in 2009 and they promise that DokDok is not anything like the file sharing applications that are trying to replace email. Of course one of the big questions that any prospects have here will be about security.
People want to know if DokDok will be reading their emails or at least have the ability to do so. To the firm’s credit the answer is no. DokDok only indexes metadata, none of the real content in the actual emails.
You don’t even need to give them your Google Apps password if security is your big issue. Still, nothing’s perfect and there are a few drawbacks to DokDok. It’s important to remember here that the new system works only with Gmail’s web interface and does not work with the standard Gmail account.
However, when they’re out of beta, the firm promises big changes.
It’s good to see that Google understands their services can use improving when a good idea comes along that helps to streamline a business day and increase productivity. That’s why it’s Oui Oui to DokDok.
Rob Starr, July 13, 2010
Freebie
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One Response to “Oui Oui to Dok Dok”
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Hi Stephen,
Just wanted to let you know we recently updated DokDok for Google Apps to include:
– Better automatic version history of attachments (follows typical naming conventions such as dates, version number and initials in file names)
– Review changes in an attachment without leaving your email. Compare versions side-by-side with the click of a button
– Preview related attachments from any email message
– Improved user interface
Thanks for mentioning us!