Keeping Data Governance Under Control

December 16, 2011

Adopting an enterprise solution is often seen as a move towards simplifying an organization’s data organization and retrieval needs. However, if it is not handled appropriately, an organization can create an enterprise model that creates more problems than it solves. The white paper, “Create a SharePoint Data Governance Model,” discusses how an organization can prevent loss of control in regulating their SharePoint sites.

SharePoint collaboration sites grow and grow and grow… and all too often grow to a point at which they are out of control. That’s not good – not if you’re a SharePoint admin. This 12-page paper will help you create a data governance model to bring those SharePoint sites back under control. Read the paper to see a simple model for data governance based on a typical SharePoint content management process. Each section discusses one major activity related to data governance within the document management lifecycle, and how it relates to key organizational roles like IT Administrators, Corporate Risk/Compliance Officers, Content Owners and Information Workers.

Download the full text of the white paper to learn more. We also recommend exploring third party solutions to fill in some of the gaps that SharePoint has yet to close. Fabasoft Mindbreeze offers a suite of solutions that are designed with usability and uniformity in mind. Mindbreeze works in conjunction with an already existing SharePoint implementation or as an alternative to SharePoint. Read more about their Folio software:

“Fabasoft Folio is the standard software product for Enterprise Content Management, Collaboration, Compliance Management, agile Business Processes and Information Governance. The solution provides uniform, reliable and controlled management of digital content in the enterprise. Fabasoft Mindbreeze Enterprise links Fabasoft Folio for uniform enterprise-wide information access.”

The moral of this story – control your enterprise solution, do not let it control you. Best practices and other suggestions can help your organization optimize SharePoint, but other third party solutions, such as Mindbreeze, might produce better results with less effort.

Emily Rae Aldridge, December 16, 2011

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Stephen E. Arnold monitors search, content processing, text mining and related topics from his high-tech nerve center in rural Kentucky. He tries to winnow the goose feathers from the giblets. He works with colleagues worldwide to make this Web log useful to those who want to go "beyond search". Contact him at sa [at] arnoldit.com. His Web site with additional information about search is arnoldit.com.