SharePoint 2010 – Managing File Types and Sizes

February 1, 2012

SharePoint is a broad infrastructure, popular for its ability to handle a broad range of information storage and retrieval needs. However, SharePoint is a business tool and in order to function properly needs to be maintained according to best practices. One such best practice that should be followed in order to maintain efficiency pertains to file types and file sizes. Michal Pisarek with SharePoint Analyst HQ offers his input in, “Managing File Types and Sizes in SharePoint 2010.”

Good SharePoint governance policies will frequently containing operational directives regarding both the type and size of files that can be stored on SharePoint 2010. Being able to control the types of files is essential to any organization to ensure that only the correct type of content is stored within the platform. Many organizations encourage their users to move content to SharePoint, however they do not want users moving their entire iTunes library or video collection to the platform. Another issue is of maximum file size. The ability to control the maximum size of file that can be uploaded to SharePoint is a must for many organizations.

Pisarek goes on to offer helpful suggestions for setting best practices, templates, and standards when it comes to working with end users to set file types and sizes within a SharePoint installation. However, there are third party solutions that make handling files of any type much easier. One solution worth examining is Fabasoft Mindbreeze.

Fabasoft Mindbreeze Enterprise is able to search all data sources connected to the platform simultaneously. In addition to data from, for example, Microsoft Exchange or the file system, the Fabasoft Folio Connector allows to query information objects and documents from Fabasoft Folio too.

Read more about the Fabasoft Folio Connector and how it may help your organization handle files of all types.

Emily Rae Aldridge, February 1, 2012

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Stephen E. Arnold monitors search, content processing, text mining and related topics from his high-tech nerve center in rural Kentucky. He tries to winnow the goose feathers from the giblets. He works with colleagues worldwide to make this Web log useful to those who want to go "beyond search". Contact him at sa [at] arnoldit.com. His Web site with additional information about search is arnoldit.com.