Balancing Collaboration and Information Security in your SharePoint Environment
February 28, 2012
Collaboration technologies and sound security practices can sometimes be at odds. Some of these bad security habits are discussed in, “SharePoint Users Develop Insecure Habits.” The article highlights a Cryptzone study that discovered 92 percent of respondents understood that taking data out of SharePoint made it less secure; however, 30 percent were willing to take the risk stating they were “not bothered if it helps me get the job done.”
To better understand user thoughts about the security implications, the study also found:
When examining users’ handling of sensitive or confidential information, a defiant 45% of SharePoint users said that they disregard the security within SharePoint and copy sensitive or confidential documents from the collaboration tool to their local hard drive, USB device or even email it to a third party. The main reasons for copying documents from SharePoint were either to work from home (43%) or share it with third parties who don’t have access to the tool (over 55%).
Can effective collaboration and sound security coexist? The article touches on both the technological capabilities and the business policies and user behaviors, such as snooping or bypassing security measures to get on with their work, that play a role in the information security system. The survey highlights that this latter user behavior is the dominant. Ease of access can help curb these bad security habits.
To connect your users to the right information they need at the right time, consider Fabasoft Mindbreeze. With unparalleled data processing capabilities, Fabasoft Mindbreeze for Enterprise . . .
finds every scrap of information within a very short time, whether document, contract, note, e-mail or calendar entry, in intranet or internet, person- or text-related. The software solution finds all required information, regardless of source, for its users. Get a comprehensive overview of corporate knowledge in seconds without redundancy or loss of data.
Add in certified security with regular audits for security standards compliance, Mindbreeze connects users to their needed information without compromising information security.
Philip West, February 28, 2012
Sponsored by Pandia.com
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