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Improving the Preservica Preservation Process

April 17, 2015

Preservica is a leading program for use in digital preservation, consulting, and research, and now it is compatible with Microsoft SharePointECM Connection has the scoop on the “New Version Of Preservica Aligns Records Management And Digital Preservation.”  The upgrade to Preservica will allow SharePoint managers to preserve content from SharePoint as well as Microsoft Outlook, a necessary task as most companies these days rely on the Internet for business and need to archive transactions.

Preservica wants to become a bigger part of enterprise system strategies such as enterprise content management and information governance.  One of their big selling points is that Preservica will archive information and keep it in a usable format, as obsoleteness becomes a bigger problem as technology advances.

“Jon Tilbury, CEO Preservica adds: ‘The growing volume and diversity of digital content and records along with rapid technology and IT refresh rates is fuelling the need for Records and Compliance managers to properly safe-guard their long-term and permanent digital records by incorporating Digital Preservation into their overall information governance lifecycle. The developing consensus is that organizations should consider digital preservation from the outset – especially if they hold important digital records for more than 10 years or already have records that are older than 10 years. Our vision is to make this a pluggable technology so it can be quickly and seamlessly integrated into the corporate information landscape.’ ”

Digital preservation with a compliant format is one of the most overlooked problems companies deal with.  They may have stored their records on a storage device, but if they do not retain the technology to access them, then the records are useless.  Keeping files in a readable format not only keeps them useful, but it also makes the employee’s life who has to recall them all the easier.

Whitney Grace, April 17, 2015
Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com

Mobile Office 365 Usage on the Rise

April 16, 2015

A recent study by harmon.ie has found that Mobile Office 365 is growing quickly among its users. Mobile is a huge consideration for all software companies, and now the data is proving that mobile is the go-to for even heavy-hitting work and enterprise applications. Read more in the AppsTechNews article, “The state of mobile Office 365 usage in the workplace – and what it means for SharePoint.”

The article begins with the research:

“24% of harmon.ie mobile users are now using mobile Office 365 in the cloud, compared to 18% six months ago. Not surprisingly, the most popular activity conducted by business users on mobile devices was online and offline document access, according to 81% of the vote. 7% most frequently use their mobile devices to add a SharePoint site, while 4% prefer to favourite documents for later offline access.”

Retrieval is still proven to be the most common mobile function, as devices are still not designed well for efficient input. To keep up with future developments regarding mobile use in the enterprise, stay tuned to ArnoldIT.com. Stephen E. Arnold has made a career out of following all things search, and his SharePoint feed is an accessible place to stay tuned in to the latest SharePoint developments.

Emily Rae Aldridge, April 16, 2015

Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com

The Evolution of SharePoint Online Collaboration

April 14, 2015

SharePoint Online is quickly playing catch up to the on-premises version, but the fact that they weren’t identical from the start is still perplexing. Tech Target explores the topic further in their article, “Following the SharePoint Online Collaboration Evolution.”

The article sums up the current situation:

“To an outsider, it would appear that SharePoint would have been the perfect one-to-one on-premises and cloud server option, considering it’s a Web-based option. However, it’s more complex than a move in data center location that’s local to Microsoft. And in terms of development, much of the effort has gone into the option that will drive the migration to Office 365 and the revenue from such a move, which is Exchange Online.”

Hybrid enablement is one area that SharePoint 2016 watchers are keeping a close eye on, as part of an overall focus on bringing more Office 365 experiences to on-premises customers. On the other side of the coin, certain online features are being strengthened by their reliance on SharePoint on-site under the hood. Look for Delva, Office 365, and OneDrive for Business among others. Overall, the future of SharePoint is exciting but still coming into focus. Keep an eye on ArnoldIT.com, a Web service run by a longtime search expert Stephen E. Arnold. His SharePoint feed will make additional SharePoint news accessible as it becomes available.

Emily Rae Aldridge, April 14, 2015

Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com

Microsoft Streamlining Update Process for SharePoint 2016

April 9, 2015

One of the most frequent complaints from SharePoint users and administrators is the cumbersome update process. It seems that Microsoft is listening and finally responding. Read more in the Redmond Channel Partner article, “Microsoft To Revamp Update Process for SharePoint 2016.”

The article sums up the news:

“The process of updating SharePoint Server will become less cumbersome in the next version of the product, according to a Microsoft executive. Speaking about the upcoming SharePoint 2016 during an IT Unity-hosted talk last Friday, Bill Baer, a Microsoft senior technical product manager and a Microsoft Certified Master for SharePoint, said that IT pros will get smaller updates and that applying them will entail less downtime for organizations.”

Less downtime for organizations will be a welcome change. Stephen E. Arnold is a longtime search expert, and has followed SharePoint through its ups and downs. He often finds that though SharePoint is the most widely adopted enterprise solution, its complicated nature and poor user experience often lead to perceived failures. Keep up with the latest SharePoint news on ArnoldIT.com, specifically the dedicated SharePoint feed, to determine if the streamlining of updates leads to higher marks for SharePoint.

Emily Rae Aldridge, April 9, 2015

Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com

Microsoft Veteran Transitioning to New Role

April 7, 2015

Chris Jones, a veteran with Microsoft since 1991, is transitioning to a new role within the organization. Jones is the former head of the OneDrive and SharePoint teams. Microsoft has been making many announcements regarding changes with SharePoint lately, including the impending release of SharePoint 2016. Read more in the ZDNet article, “Microsoft’s OneDrive, SharePoint Chief to Take on a New Role.”

The article begins:

“Microsoft veteran Chris Jones, the current head of the OneDrive and SharePoint businesses at the company, will be transitioning to a new job in Microsoft’s Applications and Services Group (ASG) later this year. Jones, who has been at Microsoft since 1991, will be passing the Corporate Vice President torch to Phil Smoot, another Microsoft veteran who has worked on the Hotmail and Azure Storage businesses.”

To stay apprised of all the latest SharePoint news and developments, keep a close eye on Steven E. Arnold’s Web site, ArnoldIT.com. Arnold is a longtime search expert and operates a dedicated SharePoint feed on his Web site. Changes within SharePoint’s highest management could indicate additional directional changes that may affect customers. Stay tuned.

Emily Rae Aldridge, April 7, 2015

Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com

 

Mistakes to Avoid When Migrating to Office 365

April 2, 2015

Sadly, many migrations are considered failures by the organization and users, even if all the content survives. Why is this the case? Well, user experience usually suffers greatly. Redmond Magazine offers more insight and advice in their article, “5 Mistakes To Avoid When Migrating from SharePoint to Office 365.”

The article starts with a mention of the upcoming SharePoint 2016 release, and the every evolving Office 365 before stating:

“The question for many organizations isn’t whether to stay with SharePoint — rather, IT managers are grappling with how to advance its use in the most strategic and cost-effective way possible. As organizations consider a myriad of options from Microsoft, it becomes essential to have not only a long-term strategic technology vision — but also a SharePoint migration and upgrade roadmap that’s big on efficiency and low on cost.“

It is easy to be shortsighted. And while planning is hard and cumbersome, having a long-term plan is one of the only ways to avoid some of the mistakes mentioned in the article.  Stephen E. Arnold is another resource to consider when planning. His Web site, ArnoldIT.com, is a top destination for the latest news in search, including SharePoint. His SharePoint feed provides a one-stop-shop for all the latest tips and tricks to assist your organization with their SharePoint planning.

Emily Rae Aldridge, April 2, 2015

Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com

SharePoint Fest Coming to Seattle

March 31, 2015

SharePoint training and education is essential for any SharePoint manager and daily user. The updates and changes are so constant that a concerted effort must be made to stay on top of the latest news. One way to stay in touch is to attend a conference, which provides a concentrated burst of information. SharePoint Fest is one notable event and the details of SharePoint Fest 2015 are available in the Benzinga article, “SharePoint Fest Announced for Seattle Washington August 18-20.”

The article begins:

“After an attendance setting record conference in Washington DC, SharePoint Fest will be setting its sights on Seattle. This 13th iteration of SharePoint Fest will take place in Microsoft’s backyard at the Washington State Convention Center . . . The event will consist of pre-conference workshops on August 18th, followed by a two-day conference August 19-20.”

For those who are interested in a daily, low-investment way to stay on top of the latest SharePoint developments, consider ArnoldIT.com. Stephen E. Arnold is a long-time expert in search, and his dedicated SharePoint feed is a concentrated place for SharePoint news, tips, and tricks. Consider adding an ArnoldIT reading it to your daily routine.

Emily Rae Aldridge, March 31, 2015

Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com

Microsoft Changes Its Tune on SharePoint Server Update

March 30, 2015

In February, Microsoft announced an unpopular decision to push future SharePoint server product updates through Windows Update. The concern was that the service would automatically install “important” updates, which could pose a threat if no prior testing had been done. However, it appears that Microsoft has heard the frustration and repealed that decision. Redmond Magazine covers the latest in their article, “Microsoft Rescinds Windows Update Policy for SharePoint Server.”

The article quotes Microsoft’s Stefan Gossner:

“In response to a question in his post, Gossner clarified that ‘now the decision was made to only release security fixes through Windows Update.’ In other words, the new policy is now the same as the old one. Microsoft won’t push down product updates through its Windows Update service. The rollback decision may give IT pros some peace of mind as they regain a modicum of control over their production environments.”

Without forced pushed updates, IT pros have the time to test updates before launching them. For organizations that are affected by Microsoft’s policies and decisions, stay tuned to ArnoldIT.com. Stephen E. Arnold a lifelong leader in all things search. His Web site features a devoted SharePoint feed, where the latest tips, tricks, and news is shared. It is a simple way to keep an eye out for the good, bad, and the ugly of SharePoint.

Emily Rae Aldridge, March 30, 2015

Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com

Need to Remove SharePoint Results?

March 26, 2015

I read “SharePoint 2013 Items Removed with Search Result Removal Return from the Dead!” The article explains how to remove results from a user’s search results. If a user cannot locate specific information, that is a benefit, right? The write up includes links to two Microsoft documents that provide more detail. Are your search results comprehensive? Heh, heh, heh.

Stephen E Arnold, March 26, 2015

Glimpses of SharePoint 2016 on the Way

March 26, 2015

The tech world is excited for the upcoming SharePoint 2016 release. Curious parties will be glad to hear that sneak peaks will be coming this spring. Read more in the CMS Wire article, “Microsoft Leaks Offer a Glimpse of SharePoint 2016.”

The article lays out some of the details:

“Microsoft has started leaking news about SharePoint 2016 — and they suggest the company plans to showcase an early edition at Ignite, its upcoming all-in-one conference for everyone from senior decision makers, IT pros and “big thinkers” and to enterprise developers and architects. In a just released podcast, Bill Baer, senior product manager for SharePoint, said the company will offer a look at the latest version of SharePoint at the conference, which will be held in Chicago from May 4 through 8.”

Some experts have already weighed in with predictions for SharePoint 2016 features: hybrid search and improved user experience among them. Stephen E. Arnold will also be keeping an eye on the new version, reporting his findings on his dedicated SharePoint feed. He has devoted his career to all things search, including SharePoint, and keeps readers informed on his Web site ArnoldIT.com. Stay tuned for more updates on SharePoint 2016 as it becomes available.

Emily Rae Aldridge, March 26, 2015

Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com

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