Flexibility Key to SharePoint ECM

April 24, 2014

Enterprise content management through SharePoint requires consistency – sticking to the plan. Most importantly is having a goal in mind, knowing what the organization needs to achieve through implementation. SearchContentManagement addresses this topic through an interview with Erica Toelle in their interview, “Better User Adoption of SharePoint ECM Needs a Flexible Approach.”

Their article begins:

“SharePoint offers enterprise content management features that can help companies turn large volumes of disorganized content into a business asset. However, investing in these features will pay off only if people use them correctly and consistently. To discuss the challenges surrounding user adoption of SharePoint enterprise content management (ECM), SearchContentManagement sat down with expert Erica Toelle, SharePoint Practice Manager at Caiman Consulting, a Seattle-based business consulting firm.”

Toelle’s sessions at SPTechCon 2014 will delve further into the topic. Stephen E. Arnold of ArnoldIT.com is a longtime leader in search. He is interested in SharePoint, but also in the third-party solutions that improve the user experience. In his SharePoint coverage he has found that a goal and a plan are critical to a usable, efficient implementation.

Emily Rae Aldridge, April 24, 2014

SharePoint Information Governance Concerns

April 23, 2014

Most users of SharePoint know about the struggles and concerns of governance. CMS Wire covers the issue in their article, “The SharePoint Information Governance Problem.”

Speaking to those experienced with using SharePoint as a document management platform, the article begins:

“You’re also likely familiar with the negative impacts that typically result from using SharePoint ineffectively: a proliferation of sites, often on a proliferation of SharePoint versions, with no clear standards on what documents should (and shouldn’t) be stored there or how, no clear guidelines for users on how to classify their documents, little to no capabilities for promoting effective information lifecycle management, little to no end user governance or oversight for things like site and document library structures, security and access settings, or document hygiene, and dozens, hundreds or even thousands of orphaned sites that, taken together, represent a digital landfill of staggering proportions.”

The article then goes on to assert that most of these issues are due to SharePoint’s lack of ease of use. This is a topic that Stephen E. Arnold often covers on his information site, ArnoldIT.com. Specializing in all forms of search, Arnold has a lifetime of experience. Tune in to his SharePoint feed for tips and tricks on increasing ease of use.

Emily Rae Aldridge, April 23, 2014

SharePoint Video at SPTechCon

April 22, 2014

The SharePoint Technology Conference takes place in San Francisco, starting today and running through the end of the week. Virtual Strategy covers some of the vendors and exhibitors in their article, “SharePoint-Videos.com Invites the SharePoint Community to Visit Booth 607 at SPTechCon in San Francisco.”

The article begins:

“SharePoint-Videos.com (SPVideos), provider of online SharePoint training, consulting and end user support, will exhibit at SPTechCon, San Francisco next week. From Thursday, April 24 – Friday, April 25, SharePoint-Videos.com invites attendees to stop by booth 607 for a number of exciting activities.”

Stephen E. Arnold of ArnoldIT.com is a longtime leader in search and covers not only SharePoint, but also the third-party solutions that users are increasingly turning to. He finds that companies like SharePoint-Videos can improve adoption and efficiency as they can simplify the bulky and complicated software so that users and managers are more confident and satisfied.

Emily Rae Aldridge, April 22, 2014

Survey Reveals SharePoint Users Breach Security

April 21, 2014

Security is central to any SharePoint installation, but a new study shows that security breaches may be more widespread and more severe than previously thought. At the SharePoint Conference in Las Vegas, CryptZone conducted an anonymous survey of SharePoint users. Read the full report in DarkReading.com’s article, “Cryptzone Survey Reveals SharePoint Users are Breaching Security Policies.”

The article begins:

“A study, conducted amongst attendees at last month’s Microsoft’s SharePoint Conference in Las Vegas (USA), has found that at least 36% of SharePoint users are breaching security policies, and gaining access to sensitive and confidential information to which they are not entitled. It also found that . . . nearly a quarter of them later confessed they knew of individuals who had accessed content that they were not entitled to, demonstrating that users were ignoring this directive. Most alarmingly of all, the majority of administrators perceive their ‘permission’ to be unrestricted.”

Stephen E. Arnold is a longtime leader in search and a follower of all things SharePoint. He reports his finding on his Web site ArnoldIT.com. He has found that security is among the top concerns of all SharePoint managers. Although users don’t typically want to share about their security weaknesses, greater transparency about security concerns can lead to more secure practices and implementations.

Emily Rae Aldridge, April 21, 2014

Box Claims to be a Better SharePoint

April 18, 2014

SharePoint has an increasing amount of competition in both the mobile and collaboration market spaces. And while most services cannot complete with SharePoint as a complete solution, they do pinpoint select functions in which they believe they can out-perform SharePoint. Read more about Box and how they view their role in the competition in the article, “Box CEO: ‘We’re Sort of Like Microsoft SharePoint Done Right.’”

Box co-founder and CEO Aaron Levie on Tuesday took a swipe at Microsoft (MSFT), one of his company’s main competitors in the cloud-based collaboration software market space. During a cloud leadership panel at the Ingram Micro (IM) 2014 Cloud Summit in Hollywood, Fla., Levie promoted the Box platform to more than 1,000 channel partners in attendance by comparing it to Microsoft SharePoint.”

Stephen E. Arnold has made a career out of tracking and reporting on all things search on ArnoldIT.com. SharePoint has become a particular point of interest and is often covered. His findings do prove that users want an improved experience that many smaller solutions can offer, but the drawback to smaller solutions is having to patch together a lot of pieces to even come close to the comprehensiveness of SharePoint.

Emily Rae Aldridge, April 18, 2014

Microsoft Recalls SharePoint 2013 SP1

April 17, 2014

There may be trouble in paradise for Microsoft. After release SharePoint 2013 to a good deal of positive press, there has been some frustration over the wait for the release of Service Pack 1. Now it seems that Microsoft has had to recall the long-awaited update. Read the details in the Redmond article, “Microsoft Recalls SharePoint 2013 SP1.”

The article begins:

“Microsoft on Thursday said it is blocking downloads of the recently released Service Pack 1 (SP1) for SharePoint Server 2013. Microsoft released SharePoint Server 2013 SP1 in late February or early March through the Microsoft Download Center. However, access to the bits has now been ‘deactivated.’ No information was provided about when an updated service pack would be available. At press time, attempting to download SP1 for SharePoint Server 2013 returns a page not found message.”

Stephen E. Arnold is a longtime search expert, and spends quite a bit of attention on SharePoint for his Web service, ArnoldIT.com. He finds that enterprise managers and end users are seeking greater ease of use and customization. Setbacks like a service pack recall must be devastating to enterprise teams that finally started to feel like they were gaining ground with SharePoint.

Emily Rae Aldridge, April 17, 2014

SharePoint Opens Itself Up to Mobile Challenges Debate

April 16, 2014

Microsoft’s feelings have not been spared in the discussion of how late SharePoint was in coming to the mobile game. It seems as if they are digging themselves an ever-deepening hole. CMS Wire covers the latest news in their article, “Huddle Cofounder on SharePoint’s Mobile Challenges.”

The article begins:

“If Microsoft’s CEO Satya Nadella thought he was doing iPad users a favor by offering them Office support, all he accomplished was opening up a great big can of worms called collaboration, prompting some to argue that SharePoint has had its day. And while changes to Office don’t equate changes to SharePoint, the iPad launch spurred on a broader discussion amongst critics of the faults with SharePoint’s mobile collaboration capabilities.”

Stephen E. Arnold is a longtime leader in search and covers the latest search and enterprise news on his Web site, ArnoldIT.com. A lot of his recent SharePoint coverage has focused on mobile, but most of what SharePoint offers is mere catch-up compared to what users are expecting from consumer level technologies.

Emily Rae Aldridge, April 16, 2014

Microsoft Creates its Own Competition

April 15, 2014

A lot of attention has been given to SharePoint’s competition in the file sharing market, namely Box and Dropbox. But it seems that with its latest move Microsoft has actually created its own competition. Read more in the IDM article, “Is OneDrive for Business the SharePoint Alternative?

The author writes:

“OneDrive for Business is Microsoft’s file sync, share and collaboration service. Microsoft announced that OneDrive for Business will become available as a standalone subscription service on March 3. This is good news for those who want the simplicity of Dropbox, but the security and control of Office 365. While some might see this as competition for the usual suspects in the file sharing space — Dropbox, Box, Google Drive — I think it’s a possible alternative to another, namely, SharePoint.”

It is true that while Microsoft touts the many merits of SharePoint beyond simple file sharing, file sharing is what it is best known for. Stephen E. Arnold spends a lot of time covering SharePoint on his Web site, ArnoldIT.com. His coverage proves that while SharePoint is widely adopted, it is also widely contested. It attempts to be all things to all people, but its huge platform is cumbersome. Organizations simply interested in file sharing may in fact look to the simpler OneDrive for Business.

Emily Rae Aldridge, April 15, 2014

Top Reasons for SharePoint Failure

April 14, 2014

While SharePoint is one of the most widely adopted platforms in history, it is also one of the biggest risks. SharePoint implementations can fail, most often from lack of use. CMS Wire tackles the topic in their article, “4 Common Reasons SharePoint Projects Fail.”

The article begins:

“One of the first things I do is ask why employees aren’t using their current SharePoint implementation. You need to understand all the reasons why to take steps to mitigate that from happening again. I usually get a range of responses. This definitely isn’t an exhaustive list, but rather some of the most common explanations that I hear.”

The author then goes on to list the top four reasons: 1) lack of vision, 2) lack of time and resources, 3) lack of user buy-in, and 4) inadequate user training. And while there are many factors contributing to failure, the good news is that these are recoverable errors. Stephen E. Arnold gives a lot of attention to SharePoint on his Web service, ArnoldIT.com. He uses his longstanding expertise to share the latest SharePoint tips and tricks, including add-ons and third party solutions that can help organizations recover from some of the failures mentioned above.

Emily Rae Aldridge, April 14, 2014

AIIM Conference 2014 Highlights SharePoint

April 11, 2014

At AIIM Conference 2014 Roberto Yglesias led a session about empowering users through ECM. CMS Wire gives a rundown of the session in their article, “How to Win with SharePoint #AIIM14.”

The article relays Yglesias’ thoughts on SharePoint:

“’When SharePoint is deployed well, in my opinion it is the most complete collaboration tool out there,’ said Yglesias. ‘Great examples are when it’s used for project collaboration like the one we’ll be speaking about or when it’s used for team and department sites within an Intranet. Its features of offline synchronization using OneDrive for Business and the integration into Office makes it the perfect tool for productive collaboration, not to mention everything else users don’t care about but IT does such as retention policies, etc.’”

Stephen E. Arnold often has the same opinion about SharePoint. While competitors are growing in number and strength, a well-design and customized SharePoint implementation is still a great solution. On his Web site, ArnoldIT.com, Arnold puts his expertise to use by providing the best SharePoint tips, tricks, and news coverage available.

Emily Rae Aldridge, April 11, 2014

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