Familiar Architecture and Improvements in SharePoint 2013
October 11, 2012
J. Peter Bruzzese, a writer for InfoWorld’s Enterprise Windows blog, takes a look at what he terms welcome enhancements for SharePoint 2013 in his InfoWorld post, “SharePoint 2013: A Low-Key Update You’ll Love.” Bruzzese first points out that architecturally, the upcoming SharePoint release is similar to its predecessor, but with added benefit of increased support for touch based devices. He has this to say about the overall improvements:
SharePoint 2013’s social networking enhancements provide more interaction options for people in a company, such as via community sites and portals that offer a forum-style experience within SharePoint. The My Sites user interface…has been streamlined. New microblog and newsfeed features allow for shorter conversations and quick updates, similar to what Yammer provides.
He adds that overall SharePoint 2013 is an improvement, but also has this to say:
I only wish that SharePoint was released more frequently, not tied to the three-year cycles of the Office and server lines, so it could better keep up with the rapid changes in social networking, mobile, and other user technology spaces.
Bruzzese points out that greater scalability and integration of FAST Search, rather than being a stand-alone program, are also two improvements. But when it comes to taking advantage of social capabilities and search, we know that FAST has its gaps and users need efficient and easy access to information. Fabasoft Mindbreeze offers Enterprise Search with SharePoint Connectors so to easily snap into your existing farm. In addition to all-inclusive search, Mindbreeze creates relevant knowledge by storing data according to type and relevance while processing data in a comprehensible form.
Philip West, October 11, 2012
Sponsored by ArnoldIT.com, developer of Augmentext.
SharePoint Training Videos: Useful but Often Not Enough
October 10, 2012
The long-awaited preview for SharePoint 2013 has arrived and SharePoint gurus are on their way to exploring the collaborative content management platform’s new potential. The new SharePoint does have new strange twists and turns that could confuse even the most experienced SharePoint developer, which is why we are so thankful for Web sites like Microsoft’s TechNet that provide official reference material. Recently, TechNet has launched a series of videos on “SharePoint 2013 Training for IT Pros:”
“Find IT pro-focused how-to training and walkthrough videos with this interactive course about SharePoint 2013 including changes and new features for search, social, plus deployment and performance/scalability.”
Each of the new videos is a training module that focuses on a different aspect of the new SharePoint 2013 deployment. There are a total of fourteen training modules and each has videos and presentations about new features and concepts. For example, Module 1 focuses on a basic overview of the 2013 version with key changes to the SharePoint 2013 Server and SharePoint Foundation 2013. All of the modules cover areas that IT professionals will have questions about, server farms, architecture, social features, customization options, upgrading from older versions, etc.
Module 7: SharePoint 2013 Enterprise Search Overview is the lesson that really caught our attention:
“Learn about the redesigned Enterprise Search in SharePoint 2013 including architectural changes to physical and logical topologies, details about configuration options for crawling, content, and query.”
In the past, SharePoint’s out-of-the-box search solution was not the best search application. The best way to make it work was to rely on ISVs with products designed to augment and enhance SharePoint search. Generally the third-party software was a vast improvement over Microsoft. The new SharePoint search makes the same promises to fix problems from past versions and upgrade it with better features. Module 7 promises to teach about:
“Learn about the redesigned Enterprise Search in SharePoint 2013 including architectural changes to physical and logical topologies, details about configuration options for crawling, content, and query.”
As SharePoint has moved from its old role solely as a collaborative content management platform to a more robust platform with more social features and Web tie-ins, there will be much more for the search engine to peruse.
However, in our experience, a training video is a useful adjunct to other types of professional support. For example, Comperio, a firm with deep experience in search and related activities, offers a range of services that can be tailored to meet the needs of an organization implementing SharePoint and SharePoint search. The company offers search consulting, development, application management services, and “consultants for hire.” To learn more about Comperio’s services which bridge the gap between an instructional video and hands-on implementation, we suggest you check out Comperio services at http://www.comperiosearch.com/services/.
Understanding how SharePoint 2013 has integrated a more powerful enterprise search is the first step to harnessing its new capabilities and empowering the user. Search is a key function that powers many other features on SharePoint. If users cannot find their data, then SharePoint 2013’s key purpose has been lost.
Stephen E Arnold, October 10, 2012
Search Service Application for SharePoint 2013
October 9, 2012
When it comes to SharePoint, the search application has always been a tricky feature. For smaller companies, if programmed directly, it does the job perfectly, but for larger organizations a more robust solution for search was found in third-party software. Rather than turn to ISVs, these days many IT professionals are developing solutions in house to save on costs and to make a piece of software that does exactly what it needs. SharePoint Tutorial took the “do it yourself” approach for “SharePoint 2013 Create Search Service Application with PowerShell.”
The article teaches you the following:
“This guide shows you how to create a SharePoint 2013 Search Service Application using PowerShell and how this process differs from creating a SharePoint 2010 Search Service Application using PowerShell.”
PowerShell is the task automation framework from Microsoft. It uses command-line shell and other scripting languages for Windows. Its main function is to primarily allow IT professionals have greater access over the administrative function of Windows; mostly it uses cmdlets, which can be combined into scripts or executables.
The article walks the reader through steps on how to create a search service application by going through each step individually and explaining them with the use of screenshots. The coding examples are the real winner as they provide the real basis for understanding how to create the search application. Sometimes in the coding process it is easy to get lost and confused, but when a ready reference is available for help it makes the process all the easier to get through. If the coding examples, screenshots, and explanations are not enough to get you started, the article links to the SharePoint 2013 Resource Page. It is SharePoint Tutorial’s Web resource page that points to all their gathered knowledge on the new SharePoint 2013 deployment.
As SharePoint 2013 is still a new and its sea legs are still being tested and it is still being determined whether a homebuilt application to augment its out-of-the-box search capabilities. If we can follow the same pattern from other SharePoint versions, then a homebuilt, customizable solution is the way to go. The article starts IT professionals and SharePoint developers with a good starting point. The real test will come with longtime exposure to 2013, long enough to get all the bugs figured out.
Search Technologies can provide organizations worldwide with engineering and support services for SharePoint Search as well as other enterprise systems. The firm’s engineers can create PowerShell and other components to improve the performance and user satisfaction of any search and retrieval system. More information about Search Technologies is available at http://www.searchtechnologies.com/.
Iain Fletcher, Search Technologies, October 9, 2012
PS. Search Technologies is holding our first search meet up. Details are available at http://www.meetup.com/DC-Metro-Enterprise-Search-Network/ and http://goo.gl/P5oKY.
Comintelli Releases White Paper Analyzing Knowledge XChanger and SharePoint
October 9, 2012
Comintelli provides enterprise information access software in the realms of competitive intelligence, knowledge management, content delivery, and search. Comintelli recently released a White Paper on knowledge management which looks at Comintelli’s flagship product, Knowledge XChanger, and Microsoft SharePoint. The release can be read at, “Knowledge Management, With or Without SharePoint?” The importance of information assets is explained,
In today’s business environment, knowledge has emerged as the most valuable corporate asset and deserves to be managed as such. Managing knowledge is about the information your company possesses and the people, who increase the value this by adding experience, knowledge and associations in order to produce new insights. This cycle continues endlessly and the companies who succeed in organizing and using this flow will be the winners of tomorrow.
The author goes on to add:
IT tools can extend knowledge networks and make it easier to find information and people who have the knowledge you seek.
It is pointed out that any knowledge management software should be able to find and retrieve internal and external information, successfully use taxonomies to filter and structure information, have an intuitive interface, faceted search, and employ user designed alerts. The complete White Paper is available to order and looks at how applicable SharePoint and Knowledge XChanger are for knowledge management on their own and if they could work together. If you are weighing software options for your knowledge management strategy, consider bypassing ordering a White Paper and take a closer look at the Fabasoft Mindbreeze’s Folio Connector solution. The Connector links systems for enterprise-wide information access with faceted search, a familiar user interface, search results that can easily be processed into actionable information, and more. The Fabasoft Folio Connector includes the SharePoint Connector, as well as eGov-Suite, Exchange, File System, and Web Connectors.
Philip West, October 9, 2012
Sponsored by ArnoldIT.com, developer of Augmentext.
Increasing SharePoint User Adoption with Easy to Understand Training
October 5, 2012
Chris Wright, founder of the technical copyrighting company Scribble Agency, discusses SharePoint end user adoption issues in his CMSWire post, “Driving Adoption: Three SharePoint Concepts End Users Need to Understand.” Wright explains that because SharePoint is such a complex system, end user training is a necessity, even if it is simply a newsletter with tips and tricks. He has this to add:
There are three core SharePoint concepts that you need to explain to your end users, to give them any chance of sticking with SharePoint in the long term. These are Sites, Lists and Webparts. For those of us in the know this is basic stuff, and of course there are a ton of other things you could educate users about. But I firmly believe teaching these three things to the man or woman on the street will give them a huge head start.
Wright goes on to share in a little more detail each of the three core components and how he has found success in relaying the concepts to his users. He suggests starting with a discussion on sites using a ‘container’ metaphor – that sites contain all the content that will eventually be displayed somehow. He adds that lists can be explained in Excel terms of columns, rows, and cells and that Web parts are the main way to surface list data onto a page.
A third party application can also simplify SharePoint for end users while maximizing return on investment in the product. One worth looking at is Fabasoft Mindbreeze’s Enterprise search and SharePoint Connector. The Connector adds a powerful search to increase the findability of documents in SharePoint with the benefit of a friendly user interface.
Philip West, October 5, 2012
Sponsored by ArnoldIT.com, developer of Augmentext.
Empowering your SharePoint User Base
October 4, 2012
CMS Wire brings the article, “SharePoint: Empowering Your User Base,” to discuss how to get the most out of your SharePoint solution by getting the most out of your user population. The author begins by framing her argument:
In previous articles, we have covered the different solutions that can be built using SharePoint. But even the best of features are no good if they aren’t being fully utilized by the organization. One of the best features of SharePoint is that with the right expectations, training and guidance your internal Information Workers can be empowered to build solutions without having to work with IT or have IT build it for them. There are endless possibilities for the potential solutions that can be implemented.
The author then goes on to discuss how the empowerment happens, particularly through training. While training is important in any organization for a number of functions, most SharePoint analysis would show that the learning curve for SharePoint is steep enough that most end users will never harness its full potential. For that reason, many small or medium organizations are turning to intuitive third-party solutions to optimize their enterprise solution without a huge investment in time or training. Fabasoft Mindbreeze Enterprise is one such solution that optimizes efficiency simply by an intuitive interface and ease of use for the end users.
Emily Rae Aldridge, October 4, 2012
Sponsored by ArnoldIT.com, developer of Augmentext.
Moving to SharePoint 2013: Planning Necessary
September 25, 2012
Many organizations will want to take advantage of the new features, services, and functions of SharePoint 2013 and SharePoint Search 2013. “Planning the Infrastructure Required for the new App Model in SharePoint 2013” makes clear that a shift to Microsoft’s 2013 enterprise systems requires planning and preparation.
Because the name of the solution is the same, many SharePoint administrators may feel that SharePoint 2013 is a routine upgrade. The article points out: “SharePoint 2013 brings with it a brand new application model, which we euphemistically refer to as the ‘app model’ or ‘cloud app model’. “
The scope of the planning required, according to Steve Peschka, includes, the development model, the security model, and the infrastructure. The article jumps from broad themes into quite specific information about modifications to url formation. For an administrator with this specific concern, the information is useful. The recommendation focuses on creating additional Web applications.
Comperio, one of the world’s leading specialists in search and content processing, approaches SharePoint planning by considering the context of the client’s needs, the existing SharePoint implementation, and the requirements the client has which can benefit from the 2013 solution. Comperio’s search engineers can handle the technical details of an implementation, but these are integrated into the roll out of a SharePoint system which considers budget, timetable, and existing resources.
According to Jørn Ellefsen , CEO and founder of Comperio:
Search matters. Our approach is to gather information, analyze the data, and develop a migration plan which focuses on meeting client requirements. Our engineers specialize in the search element of SharePoint for SharePoint migrations. However, our capabilities embrace the preparation and post-migration work that are important to SharePoint licensees.
Comperio’s approach to SharePoint Search reduces the time and cost of a shift from an existing SharePoint installation to the latest version of SharePoint. For more information about Comperio Search’s SharePoint 2013 planning and implementation services, visit www.comperiosearch.com.
Stephen E Arnold, September 25, 2012
Sponsored by Augmentext
The Community Weighs in on SharePoint 2013 Sans Design View
September 25, 2012
The SharePoint community has no doubt noticed the absence of design view in SharePoint 2013 with many MVPs wondering about support for existing applications, as well as what the future of building full-scale applications will look like. Caroline Marwitz continues the conversation in the WindowsITPro.com post, “Will You Miss SharePoint Designer Design View in SharePoint 2013?” Marwitz shares a fellow MVPs perspective on the change:
Ironically, one of the most realistic responses came from a SharePoint MVP who has built his recent professional life around SharePoint Designer. Asif Rehmani wrote, ‘Design View is not coming back and that’s a fact. Now the question becomes: What do we do with all of the solutions that we have made using the Design View? How do you support it going forward? That’s the Million dollar question on everyone’s mind who is close to this functionality change.’
Marwitz explains she leans toward those who want Design View back, but mainly because she can sympathize with those who are losing a tool they’ve come to count on. But some in the community have also voiced their belief that SharePoint Designer is part of what’s wrong with SharePoint.
As the community adjusts to the changes, it highlights that for some users there will be gaps in the SharePoint system. Adding a third party application is one way to extend SharePoint capabilities, such as with the Information Pairing feature from Fabasoft Mindbreeze. Here you can read about increased SharePoint efficiency with Mindbreeze, “A survey by German market analysts has shown that practically every second company uses SharePoint. However, in SharePoint only one facet of a company’s knowledge can be presented. Fabasoft Mindbreeze Enterprise 2012 puts an end to this shortcoming.”
Philip West, September 25, 2012
Sponsored by ArnoldIT.com, developer of Augmentext.
Coming Article Series to Focus on SharePoint 2013 Features from the Executive Perspective
September 24, 2012
Descriptions and highlights of the coming SharePoint 2013 features have been a hot topic in the community. Symon Garfield takes another look at how these features might be used in the organization in his upcoming series of articles on the topic at CMSWire.com. The series starts off with, “The Executive’s Guide to SharePoint 2013: Understanding Communities.”
Community Sites provide a forum experience in the SharePoint environment which enables members to contribute information and ask for help from fellow members, according to the Microsoft TechNet Web site. Garfield explains that communities of purpose share a common objective while networks share loose associations with the main goal to just stay in touch. And with a community of purpose, members can make contributions and develop ideas and solutions for the purpose. Garfield explains how it relates to SharePoint 2013:
SharePoint 2013 includes a template to use as the basis for creating community web sites. At the heart of a community site is a discussion board which members can use to begin conversations on a specific topic, or to post questions to the rest of the community. Site moderators can create categories to organize the discussion threads. This supports the contribution element of the community process. Members can post replies to topics, or to other replies, and they can rate topics and replies…This facilitates the feedback element of the community process.
Collaboration capabilities are imperative as businesses develop rich community cultures. To tap into the new possibilities, consider a third party solution to complete your enterprise search system. Fabasoft Mindbreeze provides comprehensive access to business knowledge for everyone on the team and is backed by a customer focused support team that shares your purpose.
Philip West, September 24, 2012
Sponsored by ArnoldIT.com, developer of Augmentext.
Elevating SharePoint through Third Party Additions
September 21, 2012
Relate Technologies is a Microsoft systems integrator, with a stake in third-party application implementation. While some mistakenly view SharePoint as an out-of-the-box answer to all of their organization’s information needs, Relate Technologies builds a strong case for the addition of add-ons for increased customization and functionality. Read more in, “Taking SharePoint to the Next Level.”
The article begins:
‘SharePoint is perceived by companies as a product primarily used for intranets and document management,’ says Geoff Lander, Managing Director of Relate Technologies. ‘As ideal as it may be for these applications, the real tangible monetary return on investment is derived when you start using SharePoint as a development platform to build enterprise applications.’ Companies such as Sanlam Structured Solutions, Coronation Fund Managers, Vodafone and JO Hambro Capital Management are using applications developed in SharePoint to increase the efficiency of a range of business processes.
Apparently SharePoint is also realizing the value of such applications as they recently formed a Marketplace to make integration more accessible:
To encourage the development of such third-party applications or add-ons for SharePoint by the ISV communities, Microsoft launched the Microsoft Office 365 Marketplace in April 2011. The Marketplace incorporates a SharePoint Marketplace that already lists almost 500 SharePoint applications that can be used to extend or enhance SharePoint functionality.
The future of SharePoint definitely appears to be in third-party additions, increasing functionality and accessibility, particularly for smaller organizations that cannot afford a fleet of in-house developers. When reviewing third-party applications that might meet your organization’s needs, take a look at Fabasoft Mindbreeze and their suite of intuitive solutions.
Emily Rae Aldridge, September 21, 2012
Sponsored by ArnoldIT.com, developer of Augmentext.
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