Quick Fixes for the Daily SharePoint Environment
January 16, 2012
Shortcomings in the SharePoint environment are plentiful, comprising a large portion of the enterprise internet chatter. We are always on the lookout for good tips and tools, hoping that it will improve the quality of life for many a user. CMS Wire devotes some attention to the topic in, “Lowering the Bar: 5 Information Management Quick Fixes to Improve Your SharePoint Environment.”
The author describes how he hopes his simple tips might improve the usability of SharePoint and limit wasted search time:
Let’s dive in to what I’ve found to be the most effective ways to improve a SharePoint environment through changing how end-users work with documents on a daily basis. These are not technically complex, but . . . they require a commitment from end-users to spend an additional 15-30 seconds during the document creation, upload or check-in process. And although we all know that users are notoriously reluctant to spend any extra time at all during these activities, if you frame these in terms of the time folks waste looking for documents they can’t find . . . you stand half a chance of getting folks on board for at least one of these — and doing even just one of these consistently will have a huge impact on the overall quality of your SharePoint environment.
He goes on to advise beginning document names with the file type, organizing top-level folders, and using comment fields for checking in documents, as well as a few others. Let’s bring some attention to the main idea proposed by the author. In order to avoid wasting time in SharePoint, the user must be trained to spend a bit of additional time on the front end. This is understandable, but it comes across as a workaround. We like solutions that are intuitive and timesaving all on their own. One we particularly like for this reason is Fabasoft Mindbreeze.
Read more about their intuitive approach:
Fabasoft Mindbreeze Enterprise finds every scrap of information within a very short time, whether document, contract, note, e-mail or calendar entry, in intranet or internet, person- or text-related. The software solution finds all required information, regardless of source, for its users. Get a comprehensive overview of corporate knowledge in seconds without redundancy or loss of data.
More and more organizations are turning to third-party solutions for a better enterprise experience. Check out Fabasoft Mindbreeze and see if it might meet your organization’s information storage and retrieval needs.
Emily Rae Aldridge, January 16, 2012
Sponsored by Pandia.com
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