Organizing Content is a Manual or Automated Pain
January 16, 2015
Organizing uploaded content is a pain in the rear. In order to catalog the content, users either have to add tags manually or use an automated system that requires several tedious fields to be filled out. CMS Wire explains the difficulties with document organization in “Stop Pulling Teeth: A Better Way To Classify Documents.” Manual tagging is the longer of the two processes and if no one created a set of tagging standards, tags will be raining down from the cloud in a content mess. Automated fields are not that bad to work with if you have one or two documents to upload, but if you have a lot of files to fill out you are more prone to fill out the wrong information to finish the job.
Apparently there is a happy medium:
“Encourage users to work with documents the way they normally do and use a third party tool such as an auto classification tool to extract text based content, products, subjects and terms out of the document. This will create good, standardized metadata to use for search refinement. It can even be used to flag sensitive information or report content detected with code names, personally identifiable information such as credit card numbers, social security numbers or phone numbers.”
While the suggestion is sound, we thought that auto-classification tools were normally built in collaborative content platform like SharePoint. Apparently not. Third party software to improve enterprise platforms once more saves the day for the digital paper pusher.
Whitney Grace, January 16, 2015
Sponsored by ArnoldIT.com, developer of Augmentext
Comments
-
- Subscribe to Beyond Search
Feature archive
News archive
-
