Microsoft Teams: More Search, Better Search? Sure

June 23, 2021

How about the way Word handles images in a text document? Don’t you love the numbering in a Word list? And what about those templates?

Microsoft loves features. It is no surprise that Teams is collecting features the way my French bulldog pulls in ticks on a warm morning in the woods in June.

Here is an interesting development in search. We learn from a very brief write-up at MS Power User that “Microsoft Search Will Soon Be Able to Find Teams Meeting Recordings Based on What Was Said.” It occurs as the company moves MS Teams recordings to OneDrive and SharePoint. (We note Zoom offers similar functionality if one enables audio transcription and hits “record” before the meeting.) Writer Surur reports:

“Previously, Teams meeting recordings were only searchable based on the Title of the meetings. You will now be easily able to find Teams meeting recordings based on not just the Title of the meeting, but also based on what was said in the meeting, via the transcript, as long as Live Transcription was enabled. Note however that only the attendees of the Teams meeting will have the permission to view these recordings in the search results and playback the recordings. These meetings will now be discoverable in eDiscovery as well, via the transcript. If you don’t want these meetings to be discoverable in Microsoft Search or eDiscovery via transcripts, you can turn off Teams transcription.”

This is a handy feature. It does mean, however, that participants will want to be even more careful what they express in a Teams meeting. Confirmation of any surly utterances will be just a search away. How does the system index an expletive when the dog barks or a Teams’ session hangs?

Cynthia Murrell, June 23, 2021

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