Making Libraries Easier to View in SharePoint
July 26, 2011
Working with a single monitor and multiple windows open is a constant pain, especially with a teeny, tiny laptop. Switching between the windows is frustrating, but the smart computer user averts this problem by hooking up two or more monitors to their operating system. SharePoint users face a similar problem when working with multiple libraries at once, but it’s not as simple as hooking up another cable to a computer. The wonder Laura Rogers at SPTech Web wrote a great article called, “Display Multiple Libraries in SharePoint 2010” that helps explain the many ways to handle this issue. The article said:
A frequent requirement in SharePoint projects is to display documents from multiple libraries together. There are several different methods in which this can be achieved in SharePoint 2010, ranging from simple out-of-the-box Web parts to more advanced data view Web parts. Of course, as with most tasks in SharePoint, it can be done with custom development, but I usually try to steer towards out-of-the-box functionalities before going that route.
The different methods for opening documents are outlined in this article along with the pros and cons of each one. The web part she describes are the “relevant documents,” “constant web query,” “what’s new,” “data view-merge sources,” “data view-content roll-up,” and “data view-search results.” Read about each one to learn which method will work the best for you.
While you’re at it, head on over to SurfRay.com to learn how to improve your SharePoint search.
Stephen E Arnold, July 26, 2011
Sponsored by SurfRay, developers of Ontolica.
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