Content Management Best Practices
November 25, 2011
With the raging demand for content management systems, not all organizations know how to correctly implement such systems, such as the ubiquitous SharePoint. Specifically with SharePoint, an organization can’t just open the box and expect their content to be organized and retrievable. Patrick Sledz lays out some best practices when working with content in SharePoint in his blog entry, “5 Best Practices for Working with Documents and SharePoint.” In addition to advice about file naming, Sledz also addresses using SharePoint as a platform and not just a filing system.
“Use SharePoint as a Document Management Platform. And I mean Platform, not just a secondary file storage location. The file stored here is the ‘one version of the truth.’ This is your starting and ending point. DO NOT send this document to people, but send links to the document. This way you’ll keep just 1 version of the truth.”
Adding to the theme of organization and storage, Sledz recommends adding metadata. While the advice is good for SharePoint users, we have found third party solutions that offer intuitive applications incorporating these principles. Fabasoft Mindbreeze offers a suite of solutions that when combined provide for every aspect of an organization’s information storage and retrieval needs. Fabasoft Mindbreeze Enterprise offers its own enterprise solution, or Fabasoft Mindbreeze Connector syncs up with an organization’s current SharePoint applications, increasing usability and retrieval.
“The Microsoft SharePoint Connector connects the Microsoft Office SharePoint Server to Fabasoft Mindbreeze Enterprise and enables the search for documents stored in that application.”
Metadata is innate and intuitive with a solution like Mindbreeze. So while the above best practices are a good reminder for any organization using enterprise solutions, a smart enterprise solution will provide more answers and leave your organization with less questions. Check out Fabasoft Mindbreeze to see if their products can save you time and trouble.
Emily Rae Aldridge, November 25, 2011
Sponsored by: Pandia.com
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