How to Improve SharePoint Information Architecture
March 20, 2012
Over at the SharePoint Pro Blog, Robert Bogue recently posted, “5 Steps to Making SharePoint Information Architecture Work for You.” Information architecture can be an extensive process, creating the structure and tools for your information such that it can be stored, retrieved, and managed in the most efficient way. In the article, Bogue covers some productive steps to take toward creating better information architecture. First on Bogue’s list is to identify attributes:
Identifying the attributes is typically a process of identifying all of the content in your organization that people want to store and find. This might include invoices, purchase orders, time sheets, et cetera. Each of these has a series of attributes such as the invoice date, customer ID, or vendor ID. These may be valuable for organizing the information for retrieval.
Identifying attribute values and creating ranges and groups are also discussed. Of course, you cannot leave out designing a powerful search and navigation experience when discussing an organization’s custom architecture.
This light read is a good introduction to Information Architecture and provides some basic ways to beef up your existing system. But to strengthen your SharePoint system while spending less time on training and configuring add-ons, consider Fabasoft Mindbreeze. Part of the full suite of solutions is the Fabasoft Folio Connector, which provides uniform, reliable management of your digital content. Here is a highlight:
Fabasoft Mindbreeze Enterprise is able to search all data sources connected to the platform simultaneously. In addition to data from, for example, Microsoft Exchange or the file system, the Fabasoft Folio Connector allows to query information objects and documents from Fabasoft Folio, too.
Learn more about connecting your enterprise-wide information assets at Mindbreeze, where they seem to have the benefits of a proper installation down pat.
Philip West, March 20, 2012
Sponsored by Pandia.com
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