Using InfoPath 2010 to Develop File Planning Solutions

July 16, 2012

John Holliday breaks down the process of configuring a SharePoint 2010 records center site in his post, “Building SharePoint-Friendly File Plans using InfoPath 2010.” Holliday explains the challenge,

As an example, most records management solutions use content organizer rules to route incoming records to a particular document library or folder so they can be associated with specific information policies and retention schedules. But configuring the content organizer requires that the site columns, content types, document libraries, folders and other components are constructed beforehand. The situation is even more challenging when working with target locations external to the site collection being configured.

In the included slide presentation, the author demonstrates how to use InfoPath 2010 to simplify the records center configuration by capturing all of the required elements in one place and pushing them out accordingly given your overall information architecture strategy. The presentation covers basic file plan definitions, goals and retention considerations for file planning, and tools available to you for file planning, along with pros and cons of each. A link is also provided to download the code for the solution.

The slide show may be worth checking out if you’re looking for some basic info on file planning or if you are considering the InfoPath method. It may be worth a try to save some time.

One other way to save time is by employing a third party solution to extend your SharePoint system. To boost your ROI, consider adding Fabasoft Mindbreeze. Here is a highlight:

The Fabasoft Mindbreeze Appliance is the optimal basis for highly efficient enterprise-wide search and easy configuration. To utilize the full potential of a software solution it is essential that hard- and software are fully aligned. Even more, the required time for deployment to the user is critical for gaining the highest ROI. The Fabasoft Mindbreeze Appliance components have been optimally synchronized in numerous tests. The Fabasoft Search Appliance cuts down the time-to-user dramatically.

A strong ROI is imperative for the sustainability of your enterprise search investments. Learn more about the Fabasoft Mindbreeze solution at http://www.mindbreeze.com/.

Philip West, July 16, 2012

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Stephen E. Arnold monitors search, content processing, text mining and related topics from his high-tech nerve center in rural Kentucky. He tries to winnow the goose feathers from the giblets. He works with colleagues worldwide to make this Web log useful to those who want to go "beyond search". Contact him at sa [at] arnoldit.com. His Web site with additional information about search is arnoldit.com.