Searching Bureaucracy
May 19, 2015
The rise of automatic document conversion could render vast amounts of data collected by government agencies useful. In their article, “Solving the Search Problem for Large-Scale Repositories,” GCN explains why this technology is a game-changer, and offers tips for a smooth conversion. Writer Mike Gross tells us:
“Traditional conversion methods require significant manual effort and are economically unfeasible, especially when agencies are often precluded from using offshore labor. Additionally, government conversion efforts can be restricted by document security and the number of people that require access. However, there have been recent advances in the technology that allow for fully automated, secure and scalable document conversion processes that make economically feasible what was considered impractical just a few years ago. In one particular case the cost of the automated process was less than one-tenth of the traditional process. Making content searchable, allowing for content to be reformatted and reorganized as needed, gives agencies tremendous opportunities to automate and improve processes, while at the same time improving workflow and providing previously unavailable metrics.”
The write-up describes several factors that could foil an attempt to implement such a system, and I suggest interested parties check out the whole article. Some examples include security and scalability, of course, as well as specialized format and delivery requirements, and non-textual elements. Gross also lists criteria to look for in a vendor; for instance, assess how well their products play with related software, like scanning and optical character recognition tools, and whether they will be able to keep up with the volumes of data at hand. If government agencies approach these automation advances with care and wisdom, instead of reflexively choosing the lowest bidder, our bureaucracies’ data systems may actually become efficient. (Hey, one can dream.)
Cynthia Murrell, May 19, 2015
Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com
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