BA Insight: More Auto Classification for SharePoint
April 30, 2015
I thought automatic indexing and classifying of content was a slam dunk. One could download Elastic and Carrot2 or just use Microsoft’s tools to whip up a way to put accounting tags on accounting documents, and planning on strategic management documents.
There are a number of SharePoint centric “automated solutions” available, and now there is one more.
I noticed on the BA Insight Web site this page:
There was some rah rah in US and Australian publications. But the big point is that either SharePoint administrators have a problem that existing solutions cannot solve or the competitors’ solutions don’t work particularly well.
My hunch is that automatic indexing and classifying in a wonky SharePoint set up is a challenge. The indexing can be done by humans and be terrible. Alternatively, the tagging can be done by an automated system and be terrible.
The issues range from entity resolution (remember the different spellings of Al Qaeda) to “drift.” In my lingo, “drift” means that the starting point for automated indexing just wanders as more content flows through the system and the administrator does not provide the time consuming and often expensive tweaking to get the indexing back on track.
There are smarter systems than some of those marketed to the struggling SharePoint licensees. I profile a number of NGIA systems in my new monograph CyberOSINT: Next Generation Information Access.
The SharePoint folks are not featured in my study because the demands of real time, multi lingual, real time content processing do not work with solutions from more traditional vendors.
On any given day, I am asked to sit through Webinars about concepts, semantics, and classification. If these solutions worked, the market for SharePoint add in would begin to coalesce.
So far, dealing with the exciting world of SharePoint content processing remains a work very much in progress.
Stephen E Arnold, April 30, 2015
SharePoint Release Delayed and Criticized
April 28, 2015
SharePoint was lauded earlier in the year for committing to a new on-premises version of SharePoint Server 2016. However, since then the rollout has been beset by delays and criticism that on-site installations will continue to play the ugly stepsister to the cloud. The United Kingdom’s The Register provides a cynical assessment of the latest news in their article, “SharePoint’s Next Release Delayed Until Deep into 2016.”
The article begins:
“Exchange Server 2016 will be not much more than a rollup of features already deployed to cloud Exchange . . . Redmond’s also revealed that SharePoint server won’t get another refresh until the second quarter of 2016. There won’t even be a beta – or technical preview as Microsoft likes to call them these days – to play with until 2015’s fourth quarter . . . But all those cloudy bits may not be so welcome for the many smaller organisations that run SharePoint, or for organisations waiting for an upgrade. SharePoint 2013 was released in October 2012, so such users are looking at nearly four years between drinks.”
Every SharePoint rollout seems to be plagued by trouble of some variety, so the delay comes as little surprise. The test will be whether tried and true on-premises customers will settle for what increasingly seems to be little support. We will withhold ultimate judgment until the release is made available. In the meantime, head over to ArnoldIT.com to keep up with the latest news. Stephen E. Arnold has made a career out of following all things search, and his dedicated SharePoint feed keeps you informed at a glance.
Emily Rae Aldridge, April 28, 2015
Sponsored by ArnoldIT.com, publisher of the CyberOSINT monograph
Stalled SharePoint Deployments Do Not Deter Adoption
April 23, 2015
Despite SharePoint’s broad adoption, it suffers from a perceived lack of user commitment. So it becomes a paradox that it is one of the fastest growing software options ever, and shows no signs of slowing down. CMS Wire tells us more in their article, “Businesses Committed to SharePoint, Despite Stalled Deployments.”
The article begins:
“It is little surprise then, that in a recent AIIM survey of 422 organizations respondents described their SharePoint projects as stalled (26 percent) or just not meeting expectations (37 percent). Inadequate user training and a general lack of planning, investment and expertise were the main reason given for this malaise. And the recent talk about how Office365 and cloud fit in with SharePoint has further muddied the waters. And yet support for SharePoint remains strong.”
In recent news, Microsoft has pushed the general availability of SharePoint Server 2016 back. Combine these release delays with the local delays organizations face regarding customization, investment, and expertise, and most deployments face an uphill battle. For most users and managers, staying in touch with the latest news is essential. Stephen E. Arnold of ArnoldIT.com offers an efficient newsfeed regarding all things search. His SharePoint feed is an efficient way to keep an eye on news, tips, tricks, and workarounds that impact all aspects of SharePoint use.
Emily Rae Aldridge, April 23, 2015
Sponsored by ArnoldIT.com, publisher of the CyberOSINT monograph
SharePoint Server Release Delayed by a Year
April 21, 2015
For users anxious to start working with SharePoint Server 2016, the wait just got a little longer. Microsoft just announced that the next version would not be available until the second quarter of 2016, a delay of full year from initial projections. ZD Net covers the latest news in their article, “Microsoft Pushes Back Next SharePoint Server Release to Q2 2016.”
The article breaks the news:
“When Microsoft announced the name of the next version of SharePoint Server — SharePoint Server 2016 — company officials said the product would debut in the second half of calendar 2015. But on April 16, Microsoft execs said that there’s a new delivery plan, and SharePoint Server 2016 won’t be generally available until the second calendar quarter of 2016.”
The delay doesn’t seem to be related to Windows Server, although it has also been pushed back to calendar year 2016. The new version is still very much anticipated as it promises updates to content management, team connectivity, and hybrid functionality. For users who are closely following all the news, stay tuned to ArnoldIT.com, specifically the SharePoint feed. Stephen E. Arnold maintains his site with a focus on search and all the expertise of a lifelong career.
Emily Rae Aldridge, April 21, 2015
Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com
Expert System Webinar: Sharepoint and Semantics Add Value for Users
April 20, 2015
Expert System offers a system capable of turbo-charging information access in SharePoint installations. The company has developed a fact-based webinar to demonstrate the power of Expert System’s semantic technology.
The company’s Cogito Connected for SharePoint features a document library, complete with metadata enrichment for files to increase their visibility as well as their content. The library will also be retained in SharePoint and be available for use by other files and accurate time and date of most recent tagging will be captured for each file. Users will also be able to process multiple attachments in the Document List and the search function is enhanced with fully integrated Web components.
With Cogito, users can locate content via a custom taxonomy, entities, or faceted search options. SharePoint users can locate needed information via point-and-click, eDiscovery, and traditional keyword search enriched with organization-specific metadata. Expert System’s Cogito allows users to browse content organized by topics, people, and concepts, which makes SharePoint more useful to a busy professional.
SharePoint is one of the most popular collaborative content platforms for enterprise systems, but like many proprietary software programs it has its limits. The good news is that companies like Expert System discover SharePoint’s weaknesses and create solutions to fix them.
Using its patented technology Cogito, Expert System addresses one of the main user concerns when looking for information housed in SharePoint. Cogito sharply reduces the difficulty of navigating and locating content in SharePoint. This problem stems from creators improperly tagging content or not tagging it at all.
In an exclusive interview, Maurizio Mencarini, Expert System had this to say about Expert System’s Cogito Connected for SharePoint:
“Cogito Connected for SharePoint addresses these two areas by providing the power of Cogito semantics to the application of consistent, automated tagging of SharePoint content. With the addition of fully integrated web parts that expose the granularity of content generated metadata, Cogito enhanced SharePoint optimizes the management of content for the SharePoint administrator. For the user, Cogito Connected for SharePoint significantly improves the SharePoint search experience by enhancing the search capabilities beyond the list to include faceted search including category, entity and topic.”
Expert System’s solution delivers a better SharePoint experience for the user and improves work productivity for employees, since they will be able to locate information quicker. Expert System knows what many users don’t realize: the value of being able to locate and recognize content quickly. In this case, Expert System applied this knowledge to SharePoint, but it can be used for other programs in any field. On April 28, 2015 from 12:00 PM-1:00 PM EST, Expert System will host a free webinar called “Implementing a Better Search Experience” where attendees will “learn how to make SharePoint more than a place where you put documents and start transforming your collected knowledge in your collective knowledge.”
Expert System was founded in 1989 and its flagship product is Cogito. Solutions based on the Cogito software include semantic search, natural language search, text analytics, development and management of taxonomies and ontologies, automatic categorization, extraction of data and metadata, and natural language processing. Expert System is working on exciting new developments on everything from enterprise systems to security and intelligence.
Expert System wants to share its knowledge with users so they can have a better user experience, apply the knowledge to other areas, and, of course, make daily tasks simpler.
The new “Implementing a Better Search Experience” will be offered on April 28, 2015, from 12 to 1 pm Eastern Time. You will learn how you can transform your organization’s collected knowledge in actionable collective knowledge.
Sign up for the April webinar at http://bit.ly/1FalGjH.
Stephen E Arnold, April 20, 2015
The Evolution of SharePoint Online Collaboration
April 14, 2015
SharePoint Online is quickly playing catch up to the on-premises version, but the fact that they weren’t identical from the start is still perplexing. Tech Target explores the topic further in their article, “Following the SharePoint Online Collaboration Evolution.”
The article sums up the current situation:
“To an outsider, it would appear that SharePoint would have been the perfect one-to-one on-premises and cloud server option, considering it’s a Web-based option. However, it’s more complex than a move in data center location that’s local to Microsoft. And in terms of development, much of the effort has gone into the option that will drive the migration to Office 365 and the revenue from such a move, which is Exchange Online.”
Hybrid enablement is one area that SharePoint 2016 watchers are keeping a close eye on, as part of an overall focus on bringing more Office 365 experiences to on-premises customers. On the other side of the coin, certain online features are being strengthened by their reliance on SharePoint on-site under the hood. Look for Delva, Office 365, and OneDrive for Business among others. Overall, the future of SharePoint is exciting but still coming into focus. Keep an eye on ArnoldIT.com, a Web service run by a longtime search expert Stephen E. Arnold. His SharePoint feed will make additional SharePoint news accessible as it becomes available.
Emily Rae Aldridge, April 14, 2015
Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com
Microsoft Streamlining Update Process for SharePoint 2016
April 9, 2015
One of the most frequent complaints from SharePoint users and administrators is the cumbersome update process. It seems that Microsoft is listening and finally responding. Read more in the Redmond Channel Partner article, “Microsoft To Revamp Update Process for SharePoint 2016.”
The article sums up the news:
“The process of updating SharePoint Server will become less cumbersome in the next version of the product, according to a Microsoft executive. Speaking about the upcoming SharePoint 2016 during an IT Unity-hosted talk last Friday, Bill Baer, a Microsoft senior technical product manager and a Microsoft Certified Master for SharePoint, said that IT pros will get smaller updates and that applying them will entail less downtime for organizations.”
Less downtime for organizations will be a welcome change. Stephen E. Arnold is a longtime search expert, and has followed SharePoint through its ups and downs. He often finds that though SharePoint is the most widely adopted enterprise solution, its complicated nature and poor user experience often lead to perceived failures. Keep up with the latest SharePoint news on ArnoldIT.com, specifically the dedicated SharePoint feed, to determine if the streamlining of updates leads to higher marks for SharePoint.
Emily Rae Aldridge, April 9, 2015
Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com
SharePoint Fest Coming to Seattle
March 31, 2015
SharePoint training and education is essential for any SharePoint manager and daily user. The updates and changes are so constant that a concerted effort must be made to stay on top of the latest news. One way to stay in touch is to attend a conference, which provides a concentrated burst of information. SharePoint Fest is one notable event and the details of SharePoint Fest 2015 are available in the Benzinga article, “SharePoint Fest Announced for Seattle Washington August 18-20.”
The article begins:
“After an attendance setting record conference in Washington DC, SharePoint Fest will be setting its sights on Seattle. This 13th iteration of SharePoint Fest will take place in Microsoft’s backyard at the Washington State Convention Center . . . The event will consist of pre-conference workshops on August 18th, followed by a two-day conference August 19-20.”
For those who are interested in a daily, low-investment way to stay on top of the latest SharePoint developments, consider ArnoldIT.com. Stephen E. Arnold is a long-time expert in search, and his dedicated SharePoint feed is a concentrated place for SharePoint news, tips, and tricks. Consider adding an ArnoldIT reading it to your daily routine.
Emily Rae Aldridge, March 31, 2015
Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com
Microsoft Changes Its Tune on SharePoint Server Update
March 30, 2015
In February, Microsoft announced an unpopular decision to push future SharePoint server product updates through Windows Update. The concern was that the service would automatically install “important” updates, which could pose a threat if no prior testing had been done. However, it appears that Microsoft has heard the frustration and repealed that decision. Redmond Magazine covers the latest in their article, “Microsoft Rescinds Windows Update Policy for SharePoint Server.”
The article quotes Microsoft’s Stefan Gossner:
“In response to a question in his post, Gossner clarified that ‘now the decision was made to only release security fixes through Windows Update.’ In other words, the new policy is now the same as the old one. Microsoft won’t push down product updates through its Windows Update service. The rollback decision may give IT pros some peace of mind as they regain a modicum of control over their production environments.”
Without forced pushed updates, IT pros have the time to test updates before launching them. For organizations that are affected by Microsoft’s policies and decisions, stay tuned to ArnoldIT.com. Stephen E. Arnold a lifelong leader in all things search. His Web site features a devoted SharePoint feed, where the latest tips, tricks, and news is shared. It is a simple way to keep an eye out for the good, bad, and the ugly of SharePoint.
Emily Rae Aldridge, March 30, 2015
Stephen E Arnold, Publisher of CyberOSINT at www.xenky.com
Need to Remove SharePoint Results?
March 26, 2015
I read “SharePoint 2013 Items Removed with Search Result Removal Return from the Dead!” The article explains how to remove results from a user’s search results. If a user cannot locate specific information, that is a benefit, right? The write up includes links to two Microsoft documents that provide more detail. Are your search results comprehensive? Heh, heh, heh.
Stephen E Arnold, March 26, 2015
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