Efficient eDiscovery with SharePoint

February 10, 2014

Discovery and preservation in SharePoint has long been a time consuming and intense process. However, several good add-on solutions have created a simple and faster method of eDiscovery, including Index Engines’ 5.1 Release. Read more in the PR Web story, “Efficient SharePoint ESI Collection and Preservation Highlights Index Engines’ 5.1 eDiscovery Release.”

The article says:

“Time and access to data for eDiscovery increased with Index Engines’ 5.1 release, which provides litigation support professionals direct indexing of SharePoint for selective culling and collection and also provides support for Exchange 2013 data. Previously, SharePoint extraction was an arduous process that can require the need to copy the data to disk before indexing.”

Stephen E. Arnold is a longtime leader in search, and therefore a longtime follower of SharePoint and enterprise search. His information service, ArnoldIT.com, devotes a lot of attention to SharePoint and the latest tips and trends. Arnold often finds that while SharePoint is a large powerful platform, it is not easily customizable and users often turn to smart add-ons to enhance their satisfaction.

Emily Rae Aldridge, February 10, 2014

SharePoint eDiscovery for Content Management

January 27, 2014

Many case-based operations can be simplified by e-discovery tools, which are now built in to the SharePoint 2013 suite. SearchContentManagement explains how in their article, “Using SharePoint E-Discovery for Enterprise Content Management.”

The article begins:

“With any Microsoft release, part of the challenge is getting a handle on its tools — not just how they work but also the best way to use them. SharePoint e-discovery functionality in SharePoint 2013 provides specific enterprise content management advantages — but only if you think about your usage scenarios up front.”

Stephen E. Arnold is a longtime leader in search and the man behind ArnoldIT.com. He often covers SharePoint in his information service, as he follows the trends of enterprise search and content management. He research makes it clear that while SharePoint still has the lion’s share of the market, customers are constantly looking for increased functionality. It seems that is what SharePoint is trying to give them as they work to expand their customer base, and keep their existing one.

Emily Rae Aldridge, January 27, 2014

Sponsored by ArnoldIT.com, developer of Augmentext

Intellectual Property Protection Program Announced by ZyLAB

January 15, 2014

The article ZyLAB Launches Intellectual Property Protection Program For Big Data on MetroCorpCounsel discusses the announcement by software developer ZyLAB only a few months after their thirtieth anniversary. The new program contains components of eDiscovery and Information Risk Management along with libraries that users can customize to protect and localize intellectual property. It is intended for use mainly by commercial enterprises in safeguarding their often-unprotected IP.

The article explains:

“The ZyLAB Intellectual Property Protection Program has been developed to support commercial organizations in protecting these important assets.

With ZyLAB’s eDiscovery and Information Risk Management System companies can locate Intellectual Property on their computer systems and actively prevent leakage or theft of this sensitive and valuable information. A user-installable library containing best practice methodology for eDiscovery enables the automatic identification of files that may contain IP. The library is available as an add-on to the ZyLAB platform.”

This process makes it much easier to notice those employees storing large amounts of IP in their emails or other personal locations, because it recognizes information that includes IP automatically. The prevention of data leakage ensures that companies will not have to face the loss of revenue, but also helps them to avoid lawsuits. As in so many areas, prevention beats cleanup when it comes to IP, according to chief strategist at ZyLAB Johannes Scholtes.

Chelsea Kerwin, January 15, 2014

Sponsored by ArnoldIT.com, developer of Augmentext

kCura And The New Relativity

November 22, 2013

The newest upgrade for kCura’s eDiscovery platform Relativity is available. Version 8.1 includes a boatload of new features as told to us buy Globe News Wire in the press release, “kCura Releases Relativity 8.1.” The inventory option is the release’s flagship feature, it allows users better options for gaining insights and filtering data prior to processing. Along with requested speed upgrades, there are thirty-five other items that kCura added to 8.1.

The article states:

“ ‘Relativity 8.1 is packed with new features and we’re excited to share the release with our users,’ said Andrew Sieja, president and CEO of kCura. ‘The team has done a lot to improve core review functionality and has made major strides with our fully integrated processing engine—all while significantly improving performance in many areas of the software.’ “

Most of the feature upgrades are tied to speed, but the Relativity assisted review and analytics gives users a summary of results with statistics along with high-quality analytics. The workflows have been streamlined and the platform has improved REST API, coverage for dtSearch and analytics, better API performance, and new handler types. Is your excitement building so much that you cannot wait to download 8.1?

Think about this before you press the download option. kCura is an acknowledged leader in its field, but we have heard it incorporates third party solutions. Not the best idea when it comes to customer support.

Whitney Grace, November 22, 2013

Sponsored by ArnoldIT.com, developer of Augmentext

Kroll Ontrack Presents Products to Control the Rising Costs of EDiscovery

November 11, 2013

The Minneapolis/St. Paul Business Journal reports on the cost of litigation in the article titled How Much Will the Next Lawsuit Cost? Kroll Ontrack Tech Can Tell You. The product line recently released by Kroll aims to keep legal defense budgets under control as Big Data drives them upward. The products emphasize a repeatable approach to ediscovery, as opposed to the standard treatment of every project as new.

The article explains:

“For instance, an analysis may reveal that a business’ chief product officer kept every memo received since 1985, driving up the cost of data mining. The company could then encourage the officer to shred paper more often, reducing legal costs going forward. Analyzing the cost of past cases makes it easier to predict future legal costs, Hager said. “You can budget for litigation the same way you budget to close financial books or the same way you budget for payroll.”

Some of the products include Ediscovery for Portfolio Management, which turns the management of ediscovery findings as a portfolio, a collaboration rather than individual projects, Ediscovery.com Review, which allows for wide-ranging control over data and costs, and Ediscovery.com Collect, a product made to help manage time and cost in the collection of ediscovery data.

Chelsea Kerwin, November 11, 2013

Sponsored by ArnoldIT.com, developer of Augmentext

Recommind Wants Big Data

October 5, 2013

The eDiscovery process is part of big data, so it does not come as a surprise when “Recommind Raises $15M From SAP Ventures To Transform Unstructured Big Data Analytics” says MarketWatch. Recommind already provides governance, unstructured data management, and analysis, but it is making a strategic move to enter the big data game. It raised $15 million in a Series C funding round from SAP Ventures. Recommind will use the monies to meet market demand for its CORE (R) technology platform and expansion into the big data market.

Unstructured data plays a big role in everyone’s jobs and lives and Recommind believes it can take solution to the next level of advancement:

” ‘Unstructured data is the largest, fastest-growing part of modern business, and right now it is managed ineffectively,’ said Recommind CEO Bob Tennant. ‘This impacts you whether you’re a CIO, an attorney, a contract analyst, an IT professional or someone who needs to find documents on an important project. Legacy solutions can’t keep up in an age of information overload. We need a new way to access, analyze and govern information — one that is both intelligent and highly automated. With our CORE platform, we have the opportunity to solve some of the most difficult and costly problems in the enterprise.’ “

Recommind already has a big data product even through it is marketed as an eDiscovery tool. The company’s predictive coding technology has revolutionized the legal field. The success will probably be duplicated in big data. Good move for the company.

Whitney Grace, October 05, 2013

Sponsored by ArnoldIT.com, developer of Augmentext

Challenge eDiscovery and the Godmother Defender Will Attack

October 1, 2013

More discussion has popped up about the lawfulness of eDiscovery and what sanction can govern its usage. The Clearwell Systems eDiscovery 2.0 blog posted, “Judge Scheindlin Blasts Proposed FRCP Amendments In Unconventional Style” about how a federal judge voiced her opinion about proposed amendments to Federal Rules of Civil Procedure. She commented on Federal Rule 37(e), mostly due with a recent case about how a company screwed up its eDiscovery to present evidence. Judge Scheindlin issued a sanction and many people are saying she reacted to harshly.

The case involves Sekisui American Cooperation vs. Hart. The case is about a group of employees who left their company and adversely sued by said company. In the court case, the company tried to present emails as evidence but they were missing. The company had deleted them by accident, because they delete emails after a certain period of time. Judge Scheindlin believes sanction are the best way to resolve the problem. She used this case as an example to voice her dislike of the amendments:

“ ‘…“the proposed rule would permit sanctions only if the destruction of evidence (1) caused substantial prejudice and was willful or in bad faith or (2) irreparably deprived a party of any meaningful opportunity to present or defend its claims…. The Advisory Committee Note to the proposed rule would require the innocent party to prove that ‘it has been substantially prejudiced by the loss’ of relevant information, even where the spoliating party destroyed information willfully or in bad faith. 5/8/2013 Report of the Advisory Committee on Civil Rules at 47. I do not agree that the burden to prove prejudice from missing evidence lost as a result of willful or intentional misconduct should fall on the innocent party. Furthermore, imposing sanctions only where evidence is destroyed willfully or in bad faith creates perverse incentives and encourages sloppy behavior. Under the proposed rule, parties who destroy evidence cannot be sanctioned (although they can be subject to “remedial curative measures”) even if they were negligent, grossly negligent, or reckless in doing so.’”

She is a big promoter of eDiscovery and her opinion will weigh heavily on the decision. She is a fighter for eDiscovery search and for that we are thankful.

Whitney Grace, October 01, 2013

Follow more happenings at OpenSourceSearch

Enlisting Judges in Taming eDiscovery Process

September 5, 2013

Philip Favro at e-discovery 2.0 holds that the often overwhelming eDiscovery process could be tempered with the help of our judiciary system, he shares in “The Need for a More Active Judiciary in eDiscovery.” Hmm, would this apply to secret judicial proceedings?

Favro writes:

“In a recent article published by the University of Kansas Law Review, Professor Steven Gensler and Judge Lee Rosenthal argue that many of the eDiscovery challenges facing lawyers and litigants could be addressed in a more efficient and cost-effective manner through ‘active case management’ by judges. According to Professor Gensler and Judge Rosenthal, a meaningful Rule 16 conference with counsel can enable ‘the court to ensure that the lawyers and parties have paid appropriate attention to planning for electronic discovery.’

“To facilitate this vision of a more active judiciary in the discovery process, the Advisory Committee has proposed a series of changes to the Federal Rules of Civil Procedure. Most of these changes are designed to improve the effectiveness of the Rule 26(f) discovery conference and to encourage courts to provide input on key discovery issues at the outset of a case.”

The article goes on to describe the changes proposed by the University of Kansas Law Review advisory committee. For example, they suggest that Rule 26(f) discovery conferences be required to include a discussion of any issues surrounding electronically stored information (ESI). See the post for more details. Favro emphasizes that, were these recommendations to be implemented, their success would depend on whether the courts take them seriously. Will judges find it worth the effort?

Cynthia Murrell, September 05, 2013

Sponsored by ArnoldIT.com, developer of Augmentext

Zylab Becomes First Provider to Offer Visual Classification in eDiscovery

August 29, 2013

Big Data is strongly impacting the way that we do business today and companies are continually coming out with better, more encompassing products to effectively utilize this unstructured data. The recent IDM article “ZyLAB offers visual classification for eDiscovery” explains how ZyLAB, a provider of eDiscovery and information management tools, will now be including visual classification and audio search within its suite of multi media data analytics tools.

The article states:

“ZyLAB’s Visual Classification automatically recognises pictures and identifies amongst others: people, babies, elderly people, flowers, cars, planes, in- and outdoor scenes, and many other concepts. The new functionality is perfectly usable for the identification of images of personal identifiable information (PII), potential intellectual property, handwritten notes, check’s, ID’s, and other information that otherwise cannot be recognised automatically.”

Zylab is currently the first provider to market this technology in the eDiscovery space and this helps streamline workflow processes.

Jasmine Ashton, August 29, 2013

Sponsored by ArnoldIT.com, developer of Beyond Search

Corporate Security Concerns Addressed with Intelligence API

August 15, 2013

One of the byproducts of departmental organization in the enterprise has been the invariable occurrence of competing needs between different departments. An article from Exterro, “Aligning E-Discovery Software and Data Management with Enterprise Security Requirements,” presents one of these cases where ideas are at odds.

IT security controls and e-discovery technologies, while they both involve sensitive electronically stored information (ESI), have evolved independent of each other — according to the article.

While IT security has mainly been concerned with protecting networks from unwanted access or tampering, e-discovery systems have been designed with access in mind. Different groups – mostly comprised of legal professionals – need to analyze and manage large volumes of documents. As one analyst recently described, data security has always been the ‘elephant in the e-discovery living room.’

For organizations dealing with this struggle, we recommend implementing a component like Cogito Intelligence API that offers businesses concerned with avoiding risks the confidence in using a solution already embedded with corporate security measures. Expert System has over a decade of experience with semantic technology and creating solutions for businesses that emphasize security concerns while still extending access to appropriate users.

Megan Feil, August 15, 2013

Sponsored by ArnoldIT.com, developer of Beyond Search

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