SharePoint Projects Easily Spiral Out of Control
June 27, 2012
As any SharePoint developer knows, a project can easily get out of control. Original estimates are often overrun and decimated as glitches and problems occur. The ShareMuch blog tackles this issue in its piece, “Did You Think About: Why Do We Go Over the Estimates on SharePoint Projects?”
The author begins:
Just as everyone you and I are going over the estimates on many SharePoint projects; it doesn’t matter how much experience you have. With more experience you might be able to mitigate the outcomes of going over estimates, but avoiding going over the estimates, in a first place, is not so trivial. I’m sure you already thought about the whole “going over the estimates” problem and even have few answers why it happened; most of those answers are probably related to stakeholders on a project and other events.
He goes on to explain that instead of focusing on specific solutions, the focus should be on the reasons why this happens and better prevention.
We think that one effective prevention technique is to bring a smart third party solution on board, a solution like Fabasoft Mindbreeze Enteprise. Fabasoft Mindbreeze is a leading Austria-based company. Its products stand alone or work alongside an existing SharePoint infrastructure. Fabasoft Mindbreeze Enteprise is fully scalable, with updates available at least once per quarter, avoiding the need for continuous customization and over-shot budgets. Mindbreeze backs up what they sell – read feedback from their many satisfied customers.
Emily Rae Aldridge, June 27, 2012
Sponsored by Pandia.com
Comperio Provides a Safety Net at SharePoint
June 27, 2012
Entering a Misspelled word during internet search can lead to a few moments of irritation, but in the business world things become even more complicated. Typing one wrong letter can often send users spiraling downward towards a promotional disaster. Fortunately, some providers are hanging up a few safety nets to prevent the fall.
Microsoft just revamped Bing to recognize common errors during internet search. According to, ‘Bing reveals efforts to help with human search errors Bing will remember key words and phrases most frequently used. To correct issues the search feature itself was altered as:
“We used to show synonyms as part of our recourse links and this would open up some surface area for showing alterations. The query “define interesting” highlights an example where the recourse link was unnecessary. In this case, showing the Recourse Link didn’t enhance the experience. We’ve removed the Recourse Links in cases where we are very confident that they add little value or distract users.”
Basically, Microsoft created a net to catch errors in advance and Comperio can implement similar functions within SharePoint using Fast technology. The safety net Comperio provides can help catch users before they fall into the uncomfortable realm of presentation faux pas. They can customize the programming towards the specific needs of the business to increase efficiency.
Comperio is respected worldwide as experts on search driven solutions and search enabled business models. Comperio told Beyond Search:
“We serve their clients with innovative services and products in order to create truly engaging user experiences. We allow users to not only find what they are looking for but also discover information and surface new insights from relationships across data and content.”
For more information about Comperio, visit the firm’s Web site at www.comperiosearch.com.
Jennifer Shockley, June 27, 2012
Sponsored by HighGainBlog
Usage of Controls and Web Parts in SharePoint 2010
June 26, 2012
Different SharePoint sites have different components, and tracking usage for each site can be challenging. Powershell is a solution that can help manage this issue. The ideas are fully developed by Waldek Mastykarz in his piece, “Tracking the Usage of Controls and Web Parts in SharePoint 2010.”
Mastykarz states:
When deploying a new version of a component, one of the things that you have to do in the planning phase is to determine the impact of that upgrade. This is even more important in context of shared components where one component can be used on multiple sites. By finding out which sites they are exactly you can more precisely plan for testing and availability which in result should help you manage the expectations of your customers.
While finagling with plug-ins and add-ons will assist in the customization process, SharePoint is not meant to be intuitive or easily used out-of-the-box. Its strength is in its size and scope, and yet that is also its weakness. An agile third party solution like Fabasoft Mindbreeze is an easy way to customize SharePoint all at once. Fabasoft Mindbreeze Enterprise can stand alone or compliment an existing SharePoint infrastructure, eliminating the need for individual customization of various components. Mindbreeze customers are rewarded with quick and meaningful search results.
Emily Rae Aldridge, June 26, 2012
Sponsored by Pandia.com
Document Previews: Necessary but Tricky in Some SharePoint Installations
June 22, 2012
Users find laundry lists of results a necessary but sometimes hard to use way to pinpoint needed information. Users looking for a PowerPoint presentation want a way to spot presentations without browsing, opening, scanning, and repeating the process. One feature of SharePoint is its document thumbnail and preview function. Instead of a list of text results, SharePoint can display search results with a thumbnail image of the document. Users can quickly identify a document type, which allows a research task to be accomplished more quickly.
There is, however, one challenge in some SharePoint installations. According to the document Office Web App & FAST Search Document Thumbnail and Preview scenarios, many users found document previews and thumbnails to not show up in FAST search results for SharePoint 2010. Microsoft acknowledges:
“Document Previews do not work with Claims Based Authentication and is a known limitation with the Product.”
Microsoft’s knowledge base article provides a number of ways to resolve the problem. But what does a SharePoint administrator do when a third party application is part of the mix? The SharePoint licensee needs immediate access to deep expertise with both SharePoint and Fast search are required to ensure that system performance and functionality are maintained at a high level.
Comperio, one of the world’s leading firms in Fast search engineering and consulting, can resolve preview issues quickly. Comperio’s engineers have in-depth experience with both SharePoint and Fast search. If you want to tap document previews using Microsoft’s native functions or employ third party software from firms such as BA Insight (www.bainsight.com), Comperio delivers. Comperio combines experience and technical expertise for leveraging Fast search within SharePoint. For more information about Comperio, visit the firm’s Web site at www.comperiosearch.com.
Jennifer Shockley, June 22, 2012
Sponsored by Comperio
Understanding Search Features Available in Out of the Box SharePoint
June 20, 2012
In “SharePoint 2010 Search: Relevance, Refinement, People,” Jennifer Mason takes a closer look at powerful search features available in SharePoint to help you locate and access the data and content you’ve added to the farm. Mason explains her approach to the topic:
Search is everywhere, and SharePoint is no exception. By providing your users with a way to easily find their content you are able to greatly increase the usability and user adoption within your organization. This article will highlight the specific ways that SharePoint search enhances your environment.
She also explains basic content and people search options in out-of-the-box SharePoint that can be a big help to many users. But she also points out that any advanced and higher level search functionality that can make the search and navigation experience better for your users lies in the type of licensing you have and if you choose to invest in implementing FAST Search Server for SharePoint.
Mason goes on to comment on search strategies:
In most organizations a Search strategy is developed that includes information on what content sources need to be created as well as what scopes should be implemented. A good practice is to also have a primary resource that is responsible for reviewing the Search Analytics reports and taking steps to provide continuous improvements to the overall search experience. Search is an area in SharePoint that can potentially cross many teams and require multiple resources so it is a good idea to spend some time planning to ensure that your environment is scoped appropriately.
We agree that search is always deserving of improvement and attention as it is users’ means to access and reuse valuable business knowledge. Depending on your organization, you may not want to devote the time and effort for extensive configurations and training to develop a powerful search feature. We think it would be easier to go with a simple third-party solution like Mindbreeze, cutting down on the costly man hours.
Fabasoft Mindbreeze Enterprise provides consistent and comprehensive information access to both corporate and Cloud sources and . . .
finds every scrap of information within a very short time, whether document, contract, note, e-mail or calendar entry, in intranet or internet, person- or text-related. The software solution finds all required information, regardless of source, for its users. Get a comprehensive overview of corporate knowledge in seconds without redundancy or loss of data.
The seamless Cloud solution makes sure you find the right information you need at any time. Check out the full suite of solutions at Fabasoft Mindbreeze.
Philip West, June 20, 2012
Sponsored by Pandia.com
Richard Paterson Assesses Mobile Access Options for your SharePoint Site
June 19, 2012
Mobile access is no doubt becoming the ubiquitous and a go-to source for users as the office extends well beyond physical office walls. In “SharePoint on Mobile Devices: The Options,” Richard Paterson takes a look at ways to expose SharePoint portals on mobile devices, including out-of-the-box mobile SharePoint views, Responsive Design, Mobile Web Apps, and native apps.
Paterson points out that mobile views are not ‘one size fits all,’ rather the delivery style you choose depends on your target audience, target device, and site content. While an out-of-the-box SharePoint mobile view is simple to implement, it gives you only basic navigation around sites, lists, and document libraries.
Paterson has this to say about a framework solution:
A framework such as Mobile Entrée can provide a richer experience than the out of the box views and will normally provide an API to code against, making extensibility and customization of the functionality intuitive. They will normally operate on templates which allows for powerful front end customization. Views can be made available for different devices, e.g. you might want a two column layout on a tablet, whereas on a phone you would want just one. Frameworks will make form building simpler and also presenting back graphs and tables often used in Business Intelligence easy and more cost effective to implement.
If your site is geared toward news, marketing, or communication, Paterson suggests that a Responsive Design may be best, but it is lacking if you need forms or functional parts. A native device app can give you big results for the user experience, but Paterson explains it also requires the largest investment.
Paterson’s reviews are not comprehensive, but definitely provide a good introduction to mobile options. You may consider the read if you’re looking to beef up your site’s mobile experience. You may also consider adding a third party solution as a means to expand mobile offerings while also saving valuable time and investment resources. We like the feedback we’ve seen about Fabasoft Mindbreeze Mobile.
Here you can read about the Mobile Search solution from Mindbreeze:
Smartphones and tablets are constant companions, indispensable in the business world. Information needs to be able to be exchanged at all times and wherever you are. Easily. Quickly. Securely. Fabasoft Mindbreeze Mobile makes company data available on all mobile devices. Regardless of whether you have a BlackBerry®, iPhone®, Windows Phone or Android™ Smartphone or a tablet such as the Apple iPad, Samsung Chromebook/GalaxyTab or Blackberry Playbook, you can act independently and freely – yet always securely. Irrespective of what format the data is in. Full functionality: the display of the search results is homogenous to the tried and tested web client in terms of clear design and intuitive navigation.
Read more about the Fabasoft Mindbreeze Search Solutions that easily integrate into your SharePoint farm at http://www.mindbreeze.com/.
Philip West, June 19, 2012
Sponsored by Pandia.com
Assumed Pain of SharePoint and Proposed Solutions
June 15, 2012
There seems to be a disconnect between what employees say they need from their enterprise storage and search system, and what SharePoint delivers. However, SharePoint has become an assumed presence, regardless of the pain of configuration and upkeep. “Is SharePoint a Pain Point? Maybe It’s Time to Ditch It.” gets right to the point.
The disconnect is explained:
According to a number of studies, the No. 1 justification for spending money on a corporate intranet is to reduce the time and effort on enterprise search. With that being said, I personally haven’t met an employee at a company that feels their SharePoint system meets their needs. There is clearly a disconnect between theory and practice in the IT world.
So what are the major complaints about SharePoint? SharePoint is slow to deploy, difficult to configure, and users do not like it. Interestingly, it is estimated that SharePoint is not as cheap as it’s often said to be. For every $1 spent to license SharePoint, an additional $6 is spent to make it work.
Approximately 80 per cent of large organizations have a SharePoint system and while it can do a lot for you, it asks a lot in return. This system, designed to let people within a company collaborate and share information, requires heavy customization, has poor social computing capabilities and is not based on intuitive navigation whatsoever, making it difficult for most people to use.
So what’s the solution? We recommend using a smart third party solution like Fabasoft Mindbreeze to bridge the gap between what enterprise search should do and what SharePoint can do. Fabasoft Mindbreeze Enterprise can stand along or work alongside an existing SharePoint infrastructure. The addition of Connectors ensures that the Fabasoft Mindbreeze platform works seamlessly across all manner of software.
See what the Federal Ministry of Justice Agency in Austria had to say about Fabasoft Mindbreeze Enterprise:
Mag. Jürgen Atzlsdorfer: ‘In introducing ELAK light we have made it possible to manage and store data, some of which are highly sensitive, in a secure and traceable way. Using Fabasoft Mindbreeze Enterprise as an integrated search solution simplifies our information search. This speeds up case processing, which in turn saves time and money.’
SharePoint has its shortcomings, so for those who need to rescue an existing infrastructure, look into Fabasoft Mindbreeze Enterprise.
Emily Rae Aldridge, June 15, 2012
Sponsored by Pandia.com
Microsoft SharePoint: Controlled Term Functionality
June 13, 2012
Also covered “SharePointSearch, Synonyms, Thesaurus, and You” provides a useful summary of Microsoft SharePoint’s native support for controlled term lists. Today, the buzzwords taxonomy and ontology are used to refer to term lists which SharePoint can use to index content. Term lists may consist of company-specific vocabulary, the names of peoples and companies with which a firm does business, or formal lists of words and phrases with “Use for” and “See also” cross references.
The important of a controlled term list is often lost when today’s automated indexing systems process content. Almost any search system benefits when the content processing subsystem can use a controlled term list as well as the automated methods baked into the indexer.
In this TechGrowingPains write up, the author says:
A little known, and interesting, feature in SharePoint search is the ability to create customized thesaurus word sets. The word sets can either be synonyms, or word replacements, augmenting search functionality. This ability is not limited to single words, it can also be extend into specific phrases.
The article explains how controlled term lists can be used to assist a user in formulating a query. The method is called “replacement words”. The idea of suggesting terms is a good one which many users find a time saver when doing research. The synonym expansion function is mentioned as well. SharePoint can insert broader terms into a user’s query which increases or decreases the size of the result set.
The centerpiece of the article is a recipe for activating this functionality. A helpful code snippet is included as well.
If you want additional technical support, let us know. Our Search Technoologies’ team has deep experience in Microsoft SharePoint search and customization. We can implement advanced controlled term features in almost any SharePoint system.
Iain Fletcher, June 13, 2012
New SharePoint Book Features Business Connectivity Services
June 13, 2012
The InfoZine story, “Microsoft Sharepoint 2010: Business Connectivity Services,” introduces us to a new book by the same name. Ideal for all manner of SharePoint engineers and developers, the guide is a good resource for maximizing all the potential that SharePoint has to offer.
The review gives us an introduction:
Led by a team of SharePoint experts, you’ll learn how to integrate data from several systems—such as sales, accounting, and inventory—and then search, display, combine, and modify the information using code and no-code SharePoint solutions. This hands-on guide is ideal for SharePoint project managers, business analysts, architects, and administrators.
Customization is a big part of utilizing SharePoint, and no doubt this book provides a lot of customization details and tips. However, many users find that customization is too consuming in terms of time and staff to be able to do it properly. For these users we recommend a smart third party solution, like Fabasoft Mindbreeze.
Fabasoft Mindbreeze Enterprise understands you, or more precisely understands exactly what the most important information is for you at any given moment . . . The information pairing technology brings enterprise and Cloud together . . . Information pairing brings enterprise information and information in the Cloud together. This gives you an overall image of a company’s knowledge. This is the basis for your competitive advantage. In this way you can act quickly, reliably, dynamically and profitably in all business matters.
Fabasoft Mindbreeze Enterprise can stand alone or work alongside an existing SharePoint infrastructure, making it a seamless way to add a level of intuitiveness and efficiency without the added investment in customization. Furthermore, Fabasoft offers an entire suite of additional solutions, seamlessly weaving your SharePoint installation together with your other systems.
SharePoint is no doubt the industry leader, and readers will always be interested in more tools, tips, and tricks. However, for the organization that needs increased efficiency and user experience without the added hassle, a smart third party solution like Fabasoft Mindbreeze is worth consideration.
Emily Rae Aldridge, June 13, 2012
Sponsored by Pandia.com
Dirty Secrets of SharePoint Online
June 11, 2012
SharePoint Online is getting a lot of buzz, and rightfully so. For many, the simplicity of a fully online solution is desirable. However, despite the hype, there are some seemingly essential features that have been overlooked, or have been poorly drawn.
Pankaj Taneja provides the details for Sys-Con Media in, “5 Dirty Sharepoint Online Secrets You Didn’t Know About.”
When you go through vendor feature datasheets, you get a view of features at a very high level. It’s only once you dive deep and actually start using the software do you get a sense of how it works. The experience might sometimes yield unexpected surprises . . . So while you might have absorbed some of Sharepoint Online’s marketing hype, here are some things they failed to mention.
The negative feedback ranges from the inability to cut and paste to customization difficulties to the fragmented overall structure.
For those who desire the low overhead of an online enterprise deployment, but the intuitiveness and customization of an on-site installation, we encourage you to explore Fabasoft Mindbreeze Enterprise. Mindbreeze has both Cloud and on-site installations, both of which are updated are far more regular intervals than SharePoint. Mindbreeze can stand alone or work alongside an existing SharePoint installation.
Fabasoft Mindbreeze Enterprise finds every scrap of information within a very short time, whether document, contract, note, e-mail or calendar entry, in intranet or internet, person- or text-related. The software solution finds all required information, regardless of source, for its users. Get a comprehensive overview of corporate knowledge in seconds without redundancy or loss of data.
In addition, Fabasoft Mindbreeze finds strengths in its seamless integration with other auxiliary services. Fabasoft Mindbreeze Connectors incorporates all manner of electronic data repositories. Mobile search and public-facing web site search are all done with Mindbreeze, while full attention is given to security concerns.
For a flexible and intuitive third-party enterprise solution, consider the offerings of Fabasoft Mindbreeze.
Emily Rae Aldridge, June 11, 2012
Sponsored by Pandia.com
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