Final Considerations During a SharePoint Deployment Project
June 7, 2012
Robert Schifreen spent around eight months deploying and chronicling a SharePoint implementation project. In the twelfth and final installment of his SharePoint 2010 series, “SharePoint Deployment: The Final Chapter,” Schifreen highlights final configurations and the unavoidable prospect of going live. Schifreen summarizes the experience:
So where are we now? My two-server test farm is long since gone, and is now a proper six-server, three-tier farm that’s almost working the way we want. After that, and some user testing, duplicating my efforts on the production farm should be relatively straightforward. Then it’s a case of migrating users’ data from our existing network shares, at which point we can begin to roll out a working SharePoint environment for all our staff.
Longer term, we have great plans for what we hope will become a core strategic service for all staff and students. We’ll be looking for SharePoint development skills within the next year or two, as we begin to create a true intranet and portal that means our users have just a single point of entry into all our systems. Our intranet will evolve from a document collection into a proper intranet/portal.
Schifreen adds this comment about user challenges:
We’re conscious that the biggest complaint from users about our existing intranet and document repositories is that people can’t find what they’re looking for, so conversations these days include “taxonomy” or “managed metadata” in every sentence. Frequently both.
Schifreen’s series may be a valuable one to follow if you’ve been involved with a SharePoint implementation and deployment project. We also know that user complaints about search in SharePoint are not isolated to the deployment stage. Gaps in the out-of-the-box SharePoint search feature have many users turning to a third party solution. We like the feedback we’ve seen about Fabasoft Mindbreeze. With clear navigation and a self-explanatory interface, Fabasoft Mindbreeze Enterprise facilitates findability.
Fabasoft Mindbreeze Enterprise finds every scrap of information within a very short time, whether document, contract, note, e-mail or calendar entry, in intranet or internet, person- or text-related. The software solution finds all required information, regardless of source, for its users. Get a comprehensive overview of corporate knowledge in seconds without redundancy or loss of data.
While discussion about SharePoint user-adoption seems to be a constant among the community, Mindbreeze can save employees time by connecting them to the right information now via a user-friendly interface. Navigate to http://www.mindbreeze.com/ to read more.
Philip West, June 7, 2012
Sponsored by Pandia.com
Live Data and Web Site Design Considerations in SharePoint Deployment
June 6, 2012
We’ve been covering Robert Schifreen’s SharePoint 2010 series of posts on his SharePoint deployment experience. In his eleventh installment, “Countdown to Launch: Importing Data,” he continues the topic of security and how to manage it alongside live data and a public-facing web site.
Schifreen has this to say about importing data:
There’s a good bulk upload tool, which improves on the facilities in out-of-the-box SharePoint, available for a couple of hundred dollars, which will make it easy for users to copy stuff across. Or they can just use WebDav from Windows. Or I could probably do the whole thing in PowerShell, because there’s enough information in our Active Directory for me to find their current files, check that they are staff rather than a student, and copy the files to the correct SharePoint library.
And he goes on to comment on developing a public facing web site,
A SharePoint site, especially one that isn’t a public-facing website, tends to look like every other SharePoint site on the planet. You can, if you wish, customise it in any way you want. At the simple level you can replace the SharePoint logo with your own.
Importing data and branding your SharePoint site are both important steps in the overall SharePoint deployment. If you’re in the same process, you may want to read the article for some handy tips and guidance. You may also consider a third party solution to extend the capabilities of your SharePoint system. It seems that the experts at Fabasoft Mindbreeze understand the importance of a web site brand and design.
An attractive website serves as an effective digital business card. Surprise your website visitors with an intuitive search. Fabasoft Mindbreeze InSite is intuitive and user friendly and is instantly ready for use as a Cloud service. It turns your website into a user-friendly knowledge portal for your customers and recognizes correlations and links through semantic and dynamic search processes. This delivers pinpoint accurate and precise “finding experiences” and is the perfect website search for your company.
And with no installation, configuration, or maintenance required, the comprehensive and cost-effective solution will save you valuable time and training resources. Navigate to http://www.mindbreeze.com/ to read more about the full suite of solutions.
Philip West, June 6, 2012
Sponsored by Pandia.com
HP Autonomy: The Big Data Arabesque
June 5, 2012
Hewlett Packard has big plans for Autonomy. HP paid $10 billion for the search and content processing company last year. HP faces a number of challenges in its printer and ink business. The personal computer business is okay, but HP is without a strong revenue stream from mobile devices.
“HP Rolls Out Hadoop AppSystem Stack” provided some interesting information about Autonomy and big data. The write up focuses on the big data trend. In order to make sense out of large volumes of information, HP wants to build management software, integrate the “Vertica column oriented distributed database and the Autonomy Intelligent Data Operating Layer (IDOL) 10 stack.” The article reports:
On the Autonomy front, HP has announced the capability to put the IDOL 10 engine, which supports over 1,000 file types and connects to over 400 different kinds of data repositories, onto each node in a Hadoop cluster. So you can MapReduce the data and let Autonomy make use of it. For instance, you can use it to feed the Optimost Clickstream Analytics module for the Autonomy software, which also uses the Vertica data store for some parts of the data stream. HP is also rolling out its Vertica 6 data store, and the big new feature is the ability to run the open source R statistical analysis programming language in parallel on the nodes where Vertica is storing data in columnar format. More details on the new Vertica release were not available at press time, but Miller says that the idea is to provider connectors between Vertica, Hadoop, and Autonomy so all of the different platforms can share information.
HP’s idea blends a hot trend, HP’s range of hardware, HP’s system management software, a database, and Autonomy IDOL. In order to make this ensemble play in tune, HP will offer professional services.
InfoWorld’s “HP Extends Autonomy’s Big Data Chops to Hadoop Cloud” added some additional insight. I learned that former Autonomy boss Michael Lynch will leave HP “along with Autonomy’s entire original management team and 20 percent of its staff.”
The story then explained that Autonomy, which combines with Vertica:
can now be embedded in Hadoop nodes. From there, users can combine Idol’s 500-plus functions — including automatic categorization, clustering, and hyperlinking — to scour various sources of structured and unstructured data to glean deeper meanings and trends. Sources run the gamut, too, from structured data such as purchase history, services issues, and inventory records to unstructured Twitter streams, and even audio files. IDOL includes 400 connectors, which companies can use to get at external data.
Autonomy moved beyond search many years ago. This current transformation of Autonomy makes marketing sense. I am interested in monitoring this big data approach. IBM had a similar idea when it presented the Vivisimo clustering and deduplication system as a “big data” system. The challenge will be applying text centric technology to ensembles which generate insights from “big data.”
Will the shift earn back the purchase price of $10 billion and have enough horsepower to pull HP into robust top line growth? Big data and analytics have promise but I don’t know of any single analytics company that has multi-billion dollar product lines. Big data is a hot button, but does it hard wire into the pocketbooks of chief financial officers?
Stephen E Arnold, June 5, 2012
Sponsored by IKANOW
Security Concerns and Account Permissions in SharePoint 2010 Explained
June 5, 2012
Robert Schifreen brings us the tenth installment of his SharePoint 2010 series in his ZDNet.co.uk post, “Security on the Farm: Accounts and Permissions.” Shifreen explains that SharePoint’s most important database is SharePoint_config but that if it breaks, you’re best bet is to rebuild from your notes and restore backed-up content databases. Why? Schifreen points out that restoring a backup of SharePoint_config isn’t actually supported by Microsoft and rarely works in practice.
The author also has this to share about the nuances of a SharePoint deployment:
When you start building and running a SharePoint farm, you will come across dozens of seemingly unsolvable problems that turn out to be merely down to permissions.
He goes on to say,
Best practice is then to use separate accounts for installing various underlying services, databases, and so on…The most tempting option, of course, is to forget best practice and just use one account for running all the SharePoint internal stuff. The upside is that things will work a little better, with fewer permission-related errors. There are two downsides. First, if a hacker manages to penetrate the account he’ll have access to the entire farm rather than just a half or a third of it. Secondly, splitting everything across multiple accounts can actually aid troubleshooting in some cases because, by glancing at the server’s security log, the account that caused the problem will give you a clue as to why things are going wrong.
Schifreen’s topic of security is a valuable one in the world of big data that is continuously growing across on-premise and cloud platforms. Consider a comprehensive out of the box solution, like Fabasoft Mindbreeze, to extend your SharePoint system with the added certified security benefits.
Fabasoft Mindbreeze Enterprise “finds every scrap of information within a very short time, whether document, contract, note, e-mail or calendar entry, in intranet or internet, person- or text-related. The software solution finds all required information, regardless of source, for its users.” Further, Mindbreeze offers certified security and reliability with regular external audits of their relevant standards ISO 27001, ISO 20000, ISO 9001, and SAS 70 Tup II. The solution is worth a second look at www.mindbreeze.com.
Philip West, June 5, 2012
Sponsored by Pandia.com
The New Lexi-Portal Version 4 Offers More Options
June 5, 2012
Leximancer just introduced Lexi-Portal Version 4 to the market. This new service provides availability to users for all the wide-ranging text analytic capability of Leximancer. Market researchers will find that this portal will provide them with fast analysis of qualitative surveys, spreadsheets and verbatim data.
Leximancer’s technology is proven with customers all around the globe. Their providing new and innovative ways for businesses to benefit in a no strings attached way. Basically, you have options on how to utilize the Lexi-Portal.
There are several aspects of their portal that make it unique to users, such as the fact they made it an ‘on demand’ service. This means you don’t actually have to subscribe every month, but instead are charged for the actual amount of usage based on either a time used or service basis. The convenience of the pay as you go aspect is that the Lexi-Portal will retain your company’s information for up to two months even if your usage drops for a month.
About Leximancer:
“Leximancer is an Australian company that has been providing leading-edge text analytics technology for almost 10 years.”
“The technology was created following 7 years research and development at the University of Queensland by Dr Andrew Smith. Andrew’s physics and cognitive science background, in conjunction with his working IT application experience, enabled him to envisage and develop an innovative solution to the growing need to readily determine meaning from unstructured, qualitative, textual data.”
You can view sample out’s at the Leximancer Chart Gallery such as the interview dashboard below:
Jennifer Shockley, June 5, 2012
Sponsored by PolySpot
Inteltrax: Top Stories, May 28 to June 1
June 4, 2012
Inteltrax, the data fusion and business intelligence information service, captured three key stories germane to search this week, specifically, what is hot and trending in big data these days.
The first answer came from our story, “Dashboard Data Analytics Hot” which showcases the many ways in which increased usability is increasing big data’s popularity.
Also, “The Next Great Data Gold Mine” looks a little deeper into what we already know, social media is going to be huge for analytics.
Finally, “Analytic Healthcare Contests Boom” showed that many of the health field’s biggest problems are being solved by analytic contests.
The rapidly evolving world of big data is always in flux. What’s hot today might be cold next week. But know we’ll be taking the industry’s temperature every day to stay atop all the exciting changes.
Follow the Inteltrax news stream by visiting www.inteltrax.com
Patrick Roland, Editor, Inteltrax.
June 4, 2012
Get a Comprehensive Search Solution for SharePoint from Fabasoft Mindbreeze
June 4, 2012
In “SharePoint Log: When Databases Rebel,” Robert Schifreen looks at how one user can generate 16 gigabytes of logs in just three months. The article is the ninth part of a larger SharePoint 2010 series chronicling a SharePoint deployment at the ZDNet Blog.
Schifreen has this to say about navigating the growing amounts of data:
Microsoft markets a separate SharePoint add-on product called FAST Search, and likes to imply that no successful SharePoint installation is complete without it. In practice, from what I have read, it seems that FAST is unnecessary unless you have tens of millions of documents to index. Otherwise, SharePoint’s out-of-the-box indexing system will crawl the full text of all your documents (you’ll need to download a free ifilter, as it’s called, to crawl PDF files) perfectly well.
But he goes on to add:
There’s a handful of things missing from the standard search, such as having the number of hits displayed in brackets within the search results page, and there are no thumbnail previews of search results, but nothing that is sufficiently must-have to warrant the added expense or complication of learning yet another Microsoft technology.
We know SharePoint is a complex and beneficial system for content management, but we also know there are gaps in the out-of-the-box search feature. But you don’t have to learn a new Microsoft technology or settle for less. Consider a third party solution developed and devoted specifically to search, like Fabasoft Mindbreeze. Their Web Parts based information pairing capabilities give you powerful searches and a complete picture of your business information, allowing you to get the most out of your enterprise search investments. And your end users will benefit from the fast and intuitive search with clearly displayed results and simple navigation.
Creating relevant knowledge means processing data in a comprehensible form and utilizing relations between information objects. Data is sorted according to type and relevance. The enterprise search for professionals.
Mindbreeze’s intuitiveness also means less training required. They have tutorials and wikis that are easy to use and more efficient. Here you can browse Mindbreeze’s support tools for users, including videos, FAQs, wikis, and other training options. Check out the full suite of solutions at Fabasoft Mindbreeze.
Philip West, June 4, 2012
Sponsored by Pandia.com
Understanding Microsoft Specifications for Designing a SharePoint Farm
June 1, 2012
In the eighth part of his SharePoint 2010 series, Robert Schifreen explains how he found that reading between the lines is an essential part of understanding Microsoft’s approach to specifications. His full account is relayed in, “Designing a SharePoint Farm: Tiers before Bedtime.” Schifreen decided on the three-tier model as the best architecture for performance in his farm: the first tier for SharePoint server IIS processes, the second tier for three more SharePoint servers doing all non-IIS things, and the third tier for an SQL Server.
Schifreen goes on to explain:
Having decided on a farm architecture, we also needed to think about the storage architecture too. The web, and especially TechNet, is full of warnings that storage can be the major bottleneck, and that it’s best to split the major data paths across separate physical drives. We originally drew up a plan that saw us using around 20 separate drive volumes on the SQL server, to include content databases, non-content databases, search indexes, transaction logs, tempdb, and so on.
But after further research, the team came up with a different method:
A subsequent session with SharePoint 911 convinced us that this was not a wise move because it would be too difficult to manage. Also, our SAN should be able to take care of ironing out any storage bottlenecks anyway. So we decided to start off with a couple of 1.6TB volumes, to put all the databases on those, and then to request further volumes from our SAN people as and when required. Moving a database from one volume to another, within the same SQL server, is relatively painless.
Overall, the post provides some practical insight into the design process. While SharePoint is a powerful and ubiquitous program, Schifreen points out that the data limits are a little deceiving as there are limitations with 1.6 terabytes. To round out your SharePoint system, consider a third party solution like Fabasoft Mindbreeze Enterprise.
Here you can read about the cost-efficient solution:
Company knowledge and the information in the Cloud are constantly growing. 24 hours a day, 7 days a week. The Fabasoft Mindbreeze web client is the driving force behind the information pairing. It makes the access to knowledge user-friendly and easy. Correlations and links are semantically recognized and displayed. This provides your employees with a flexible, dynamic, yet still easy to use platform that grows with you. This is the professional implementation of Unified Information Access.
Navigate to http://www.mindbreeze.com/ to learn more.
Philip West, June 1, 2012
Sponsored by Pandia.com
Considerations for Virtualizing SharePoint 2010 Database Server
May 31, 2012
As part of continuing coverage of Robert Schifreen’s SharePoint 2010 series, we’re looking at his seventh installment, “To Virtualise or not to Virtualise.” Schifreen explains the practical, detailed decisions about configuration and resources, starting with virtualization.
While virtualization provides for the ability to consolidate multiple virtual guests within a single physical server by sharing the physical resources across the virtual machine, experts have differing opinions on virtualizing the SharePoint database server. But in Schifreen’s experience, the advantages outweighed any potential downfalls. He has this to say about the process:
In addition, some experts suggest that any more than two virtual CPUs is actually a bad move, since the server spends too much time waiting for CPUs to become available. This is something we’ll need to watch. We also took on board a widely held opinion that, on a virtual database server, you should not use auto-growing, thin-provisioned databases because it’s too easy for the hypervisor to lose track of how much free space you actually have. You’ll need to change some of the defaults in SQL Server because they’re not suitable for SharePoint.
Virtualization may be the path you want to take with your farm. It can reduce hardware costs, increase server utilization, lessen environmental impact, improve service levels, and extend the life of legacy systems. Schifreen’s article may be worth the read if you’re considering virtualization. And while you’re looking to reduce redundancy and increase efficiency, consider a powerful search feature to help you get the most return on your SharePoint investments. An IDC Study found that Fabasoft Mindbreeze Enterprise gains each employee two weeks per year through focused finding of data, “an invaluable competitive advantage in business as well as providing employee satisfaction.”
We also like the feedback from Fabasoft Mindbreeze customers. The Chamber of Commerce, Upper Austria had this to say:
Fabasoft Mindbreeze Enterprise provides our staff quickly and efficiently with all the information they need. The service center staff is able to respond to requests without delay, as all relevant information is found with only one query. This even further improves the quality of our customer services whilst simultaneously minimizing effort of our staff.
Look for quick results from an out of the box solution at Fabasoft Mindbreeze.
Philip West, May 31, 2012
Sponsored by Pandia.com
Lexalytics Uses Text Analytics to Find the Most Popular Superhero
May 31, 2012
The LexaBlog recently posted some interesting information about popular superheroes in the article “The Avengers: Most Popular Superhero?”
According to the article, writer Seth Redmore analyzed 330,000 tweets regarding the new Avengers superhero movie by sending out query topics on the main characters as well as the actors playing them.
Redmore breaks the information down for us with several charts showing the most to least popular characters as well as the most to least popular themes as well as hash-tags.
When discussing his process, Redmore states:
“This actually does a good job of showing why I wanted to create query topics for the superheroes. Many of their names come out looking more like themes than like proper “names”. Many of these themes aren’t particularly useful, so, I excluded a bunch of them when I was doing other sorts of analysis. Next, I decided to see what themes were most commonly associated with each of said superheroes. As I said before, I pulled out things like “watching avengers” when I was doing this analysis, as it adds nothing in terms of what people were associating with this character/actor.”
How will this aid your business? Send us your ideas via the comments section of this blog.
Jasmine Ashton, May 31, 2012
Sponsored by PolySpot
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